Agri-Flow Equipment and Supply- Receptionist - Taber, Canada - UpSourced HR

Description

The Receptionist will be the first point of contact for our company, playing a crucial role in creating a positive first impression with clients, visitors, and employees.

This position requires excellent communication skills, a friendly demeanor, and the ability to efficiently manage a variety of administrative tasks.

The ideal candidate will have a strong commitment to providing outstanding customer service and a knack for maintaining an organized and smooth-running front office.

This is a full-time position with the working hours of 8:00am-5:00pm Monday through Friday. The starting wage will range between $23-$28 per hour depending on experience and education levels. Health and dental benefits are available following a successful 90 day probation period. Company paid RRSP contributions following 1 year of continuous employment.

Job Duties & Responsibilities:

Front Desk Management

• Greet clients, visitors, and employees, directing them to the appropriate contacts or services.
• Answer, screen, and forward incoming phone calls while providing basic information when needed.

Administrative Support:

• Perform various administrative tasks including scheduling appointments, booking meeting rooms, and managing the reception area to ensure a tidy and welcoming environment.
• Handle the receipt and distribution of mail and deliveries.

Data Entry and Record Keeping:

• Maintain up-to-date records of company contacts, client information, and other databases.
• Assist in the preparation of regularly scheduled reports and documentation.

Supply Management:

• Monitor and maintain office equipment and supplies; order replacement items as necessary, ensuring the efficient operation of the office.

Support to Management and Staff:

• Provide general support to visitors and assist with a variety of administrative tasks for the management team.
• Coordinate with other staff members to ensure smooth operation of all company activities.
• Other duties as needed.

COMPETENCIES REQUIRED:

• Accountability
• Communication
• Detail Oriented
• Planning and Organization
• Relationship Building

Requirements

• High school diploma or equivalent; additional certification in Office Management, Administrative Assistance, or similar field is a plus.
• Proven work experience as a Receptionist, Front Office Representative, or similar role.
• Strong communication and interpersonal skills, with the ability to interact with clients and staff at all levels.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and the ability to learn new software quickly.
• Excellent organizational skills, with an ability to prioritize tasks and handle multiple tasks simultaneously.
• A professional appearance and courteous manner.
• Detail-oriented with a high degree of accuracy in tasks such as data entry and record keeping.
• Flexibility and adaptability to handle a fast-paced environment and diverse tasks.