Project Assistant - North York, Canada - HTA75

HTA75

Verified Company

North York, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Project Assistant
Are you seeking a fulfilling career with a purpose-driven union dedicated to representing hospitality and tourism workers within the Greater Toronto Area?

We are excited to offer an opportunity to make a meaningful impact by providing invaluable support to workers and job seekers facing uncertainty in today's labour market.

Join us and be a part of a mission-driven team committed to making a difference.

Position Overview

UNITE HERE Local 75 seeks a
Project Assistant to play a vital role in supporting the union's initiatives, projects, and activities. This position involves providing both administrative and logístical support to the union's project team, coordinating project-related tasks, and ensuring effective communication among team members and stakeholders. The Project Assistant aids in the successful planning, implementation, and completion of union projects. The Project Assistant contributes to the overall efficiency and productivity of the union by ensuring smooth operations and adherence to project timelines and deliverables.

Key Accountabilities

Assist in coordinating various projects and administrative duties within the Union by:

Project Coordination: Organization of meetings, preparation of project documentation, tracking progress, and ensuring a timely completion of tasks

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Communication and Stakeholder Management: Facilitate effective communication among project team members, union members, management, and other stakeholders
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Documentation and Reporting: Ensure accuracy, clarity, and compliance with established formats and guidelines
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Administrative Support: Provide administrative assistance within the union, including scheduling meetings, taking meeting minutes, drafting correspondence, expense reports, and maintaining project files and records.

Identifying opportunities for process improvement by:

Enhancing Efficiency:Propose solutions to aid in systems efficiency, effectiveness and contribute to knowledge sharing within union

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Problem-Solving: Develop programs or processes through strong problem-solving skills and identify obstacles or challenges in the current systems
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Develop Creative Solutions: Being resourceful and adaptive in the approach needed to achieve the desired outcomes
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Attention to Detail: Paying close attention to detail to ensure accuracy and precision in work.

Manage data and reporting as well as supporting union research by:

Research and Data Analysis: Assist with research on relevant topics, gather data, and assist in analyzing information to support the research team in decision-making and strategy development.

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Budget and Expense Management: Support the Union in managing project budgets, tracking expenses, and ensuring adherence to financial guidelines and procedure processes.

Role Requirements

This is a hybrid position and while some parts of this position can be completed athome in a virtual setting, this position
has a significant inperson requirement:
This position may require some
work outside of standard business hours. UNITE HERE Local 75 represents hospitality workers and therefor reflects the needs of the hospitality workforce and its availability for support.

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This position will be required to work some evenings and weekends.

Required Skills & Experience

Experience working within a union and/or the hospitality industry is an asset
Experience in coordinating, implementing, and evaluating processes and systems practices
Experience in nonprofit and/or social service settings
Proven experience as an administrative assistant or project assistant, preferably in a union or nonprofit organization
Familiarity with union operations and understanding of labor rights and regulations is highly desirable
Proficient in using office software (e.g., word processing, spreadsheet, presentation) and project management tools
Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines
Proactive and resourceful problemsolving abilities
Ability to adapt to changing priorities and handle multiple tasks simultaneously

Compensation & Benefits

This role will receive an annual salary of
$60,000 $65,000 CAD (prorated through the length of the contract, if applicable)
Health and dental program for the employee and dependents with 100% of the benefit premium paid by UNITE HERE Local 7
A hybrid approach to work where there is both inperson and virtual work times
A remote work program which allows you to (at times) work from various locations outside of Ontario and Canada
Inclusive and supportive paid personal time, sick time, and bereavement policies
A supportive culture designed to help you develop and grow
Professional development opportunities to enhance your career

Union
Overview
At UNITE HERE Local 75, we are dedicated to ensuring the future suc