Project Manager/ Coordinator of Executive Affairs - East York, Canada - Fleur de lis Interior Design

Fleur de lis Interior Design

Verified Company

East York, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Office Management / Administrative Responsibilities

Responsible for answering incoming calls on multiline telephone system with a positive, helpful attitude
Time Tracking and Time Entry into Excel billing system
Create and manage monthly invoicing, credit cards and documenting expenses
Balancing client trust accounts
Responsible for a small retail furniture showroom in the front of the office
Coordinate and organize office activities and procedures
Oversee stock of office supplies
Receive deliveries and schedule couriers
Maintain the office condition and arrange necessary repairs
Responsible for opening and closing duties for the office

Executive Assistant Responsibilities

Providing support, to and ensuring efficiency and productivity of, the Designer / Owner is top priority
Scheduling meetings, interviews, and transportation for the Designer / Owner
Documenting time for invoicing
Prep Designer / Owner for all Meetings
Initial inquiries from potential clients

Project Management Responsibilities

Maintaining all client files, samples, and catalogue system
Research and pricing of products
Placing purchase orders for client projects
Schedule trades and track order progress
Tracking billable time
Direct Coordination with Client, Designer / Owner, and Contractors / Trades

Qualifications:
minimum 5-7 years of experience

Knowledge of the construction or interior design industry is a bonus, but not an absolute requirement.

This position is not suitable for a junior designer that is looking to move into a designer role.

Job Types:
Full-time, Permanent

Benefits: