Administrative Support - Langley, Canada - ISL Engineering and Land Services

Description

Are you an enthusiastic, professional Administrator who delivers exceptional customer service? Do you have a strong work ethic, sense of humor, a willingness to learn, are self-motivated, a team player who can work on a variety of tasks simultaneously, and enjoy organizing office events? Would you enjoy being part of a tight-knit administration team who works together to support our organization across BC? If being part of an admin team, while creating a welcoming environment for staff, greeting visitors, and making a great first impression is part of your DNA, then we would like to hear from you


A Little About Us:

At ISL, we share an enthusiasm for community infrastructure.

From planning through to design and construction management, we create nimble teams to tackle the unique requirements of every project.

Our technical expertise encompasses

transportation, land use planning, civil engineering, municipal, landscape architecture, heritage services, environmental management, water, structural, community engagement, geomatics, construction services and 3D visualization: Just the right size, ISL delivers on complex projects while being small enough to maintain strong, cohesive project teams and personal client attention and service.


ISL's BC Administrative Team:
works collaboratively so that our employees can flourish and focus on our client's success


We are:
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Flexible: - you will have the freedom to grow your career
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Learning: - we provide fully funded educational opportunities to all staff
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Tight knit: - we work together as a team and support each other to get work done
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Fun: - regular social activities and weaving fun into the day to day is just what we do


A Little About You:


Your cover letter should demonstrate:

• Your approach to communication, with all levels of the business, and organization in a busy office setting
• How you create a strong sense of community in the workplace
• How you manage multiple priorities and meet tight deadlines
• Your ability to work independently and as part of a team
• Ability to follow processes and procedures, and high standards for quality of work

Your resume should show us:

• 2+ years of experience in office administration
• Excellent attention to detail with high standards for quality work
• Proficient in MS Office 365 products with advanced word processing and spreadsheet skills (Word, Excel, Outlook, Teams)
• Ability to organize multiple meetings/events across different offices in both inperson and virtual format

Bonus points for:

• Experience with planning and coordinating office events
• Certificate in Office Administration or equivalent
• Knowledge or experience with COR

A Little More About the Role:
This is a benefits eligible, permanent full-time role working a minimum of 40 hours per week.

This role will report to the Administrative Lead, providing day-to-day support to the Langley office, administrative team, and various disciplines and offices throughout the BC region.

This is a hands-on position intended for career-oriented applicants who are seeking a long-term position in the administrative field.

Since this position is constantly evolving, we are seeking an individual who is passionate and driven to grow their administrative career in an industry-leading organization.

Responsibilities:

If you worked with us last month, here are some things you may have done:

• Greeted and directed office guests as well as managed incoming and outgoing calls in a professional manner
• Assisted in planning office and corporate events
• Prepared courier packages and managed couriers (Purolator/Novex)
• Upkeep of office (e.g. watering plants, filling and emptying dishwasher, organizing, maintenance, janitorial service, etc.)
• Coordination for printer service and maintenance
• Coordination for parking requirements for staff and guests
• Petty cash reconciliation
• Ordered and maintained office supplies and promotional items online and in person (e.g. tracked, unpackaged, inventory)
• Maintained digital and hardcopy filing, including monthly filing audits
• Maintained online library and placed orders
• Filing and document archiving
• Cross referenced and updated documents
• Shredding
• Assembled documents, convert to PDF, photocopy, print, scan, bind, etc.
• Organized meetings and calendar bookings for boardrooms and staff members: prepared boardrooms, ensuring the needs of all participants are met (e.g. audio/visual, food/beverages, cleanup)
• Assisted in managing fleet vehicles (e.g. bookings, updating tracking spreadsheet, submitting unit reports, maintenance)
• Safety Administration, COR training/certification, office safety inspections, maintained First Aid and fire safety supplies, maintained certificates, manual updates as required
• Prepared tender documents, updated spreadsheets, and assisted in contract preparation
• Assisted with progress payment certificates for construction project