Records Clerk - Toronto, Canada - Davies Ward Phillips & Vineberg LLP

Davies Ward Phillips & Vineberg LLP

Verified Company

Toronto, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

We are currently seeking a Records Clerk to join a collaborative and supportive environment in our Toronto office. This role requires a detail-oriented team player with excellent organizational and communication skills.

Primary Responsibilities

Maintains confidentiality on all firm records
Opens new client files and maintains uptodate logs, including information about file changes and access
Performs data entry
Files client materials in accordance with Records department standards
Retrieves files from both onsite and offsite locations
Closes files as part of the offsite storage process
Shifts and reorganizes file collection when space is required
Tracks and documents location of files
Processes record books/closing books into the filing system
Assists with file requests from Legal Assistants, Law Clerks, Law Students and Lawyers
Moderates lifting of boxes and files on a regular basis
Scans and uploads files to create digital copies of physical records
Assists with various projects and duties as assigned by the Supervisor, Records

Skills/Knowledge/Experience Required

12 years of administration experience would be considered an asset
Data entry experience is preferred
Proficient with MS Office Suite (Excel, Outlook, Word, Adobe), with technical skills to learn new software and programs
Experience with Aderant software would be considered an asset
Detailoriented and understands the importance of accuracy
Selfdirected with strong organizational and time management skills
Excellent interpersonal skills, including strong verbal and written communication
A team player who also works well independently
Excellent prioritization skills and ability to handle multiple tasks efficiently
Capability to handle confidential information while using good judgment