Office Coordinator - Toronto, Canada - MXL Engineering & Associates Inc

Description

Company Operating name:
MXL Engineering & Associates


Company Legal name:
MXL Engineering & Associates Inc


Business/Employment address:1649 St Clair Ave W, Toronto, ON M6N 1H7


Title of the position/NOC:
Office Coordinator


NOC TEER 13100


Terms of employment:
Full-time (30 hours per week), permanent position


Language of work:
English


Wage:
CAD $27.00 per hour


Benefits offered:
Extended health benefits


Location of work:1649 St Clair Ave W, Toronto, ON M6N 1H7


Work site environment:
office


COMPANY'S INFORMATION

Through a unique combination of engineering, construction and design disciplines and expertise, MXL delivers world class infrastructure solutions to customers and stakeholders across a broad range of industry sectors.

Job Duties and Responsibilities:

• Create, update guidelines and instructions to implement administrative operations, procedures, and timelines for various construction projects;
• Supervise and coordinate office administrative procedures while also assessing and implementing new procedures, establish work priorities for various construction projects;
• Carry out administrative activities;
• Coordinate and plan for materials supply needed for the office and the construction projects by approving quotes, placing orders, and following up with suppliers;
• Implement and oversee timelines provided by the project scheduler and coordinate updates and changes of timeline;
• Establish priorities for tasks, delegate work to support staff, train staff, and ensure adherence to deadlines and procedures;
• Conduct analyses and oversee administrative operations related to budgeting, contracting, and project planning and management;
• Assist in preparing and maintaining inventory and budget controls, approving and issuing monthly payments as applicable;
• Update and maintain the internal operating system (Monday and NextCloud);
• Gather data and create regular and special reports, controls and correspondences;
• Coordinate the completion of a construction project by facilitating communication between the technical team (including engineers, project designer, project scheduler, and site supervisor), various internal staff and various external actors;

Necessary Skills and Qualifications:


Education

• Postsecondary education in business administration: a university degree or college diploma

Experience

• 2 to 3 years of fulltime work experience as office coordinator or administrative officer;
• Relevant/Senior work experience as office coordinator or administrative officer in a construction or constructionrelated business is considered an asset.

Skills:

• Strong skills in Project management software (Monday and NextCloud), MS Office, MS Project, MS Excel, MS Outlook, MS PowerPoint & Teams.

Assets:

• Familiarity with AutoCad, Revit;
• You are a Canadian citizen, a permanent or a temporary resident of Canada.
• You have a valid Canadian work permit.

How to apply
This job posting includes screening questions.

Please answer the following questions when applying:

• Are you currently legally able to work in Canada?
• Are you willing to relocate for this position?
• Do you have previous experience in this field of employment?
• What is the highest level of study you have completed?

Salary:
$27.00 per hour

Expected hours: 30 per week


Benefits:

• Extended health care

Work Location:
In person