Workplace Administrator - Toronto, Canada - Autodesk

Autodesk

Verified Company

Toronto, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Job Requisition ID #

23WD66977

Position Overview

At Autodesk, we are obsessed with building tools for people who imagine, design, and make a better world for the 10 billion people living on our planet.

Our clients make the tallest buildings in the world, innovate on the new green, affordable housing for low-income communities, put rockets into space, 3d print affordable prosthetic limbs, and bring stories and experiences to life that leap off the screen and inspire the world.

Helping those teams do what they do better, faster and with a less negative impact on the world is the mission that pulls us all out of bed every morning.

We're on the search for an experienced Workplace Administrator, in this role, you'll provide administrative support to the Workplace organization, by acting as Workplace Administrator for the team.

You will perform a wide range of tasks, and handle details of a confidential and critical nature while using your experience to proactively address potential problems and ensure an efficiently functioning team.

The Workplace Administrator will assist to maintain the site to meet high company standards for organization, cleanliness, aesthetics, and sustainable operations.

Proactively coordinates day-to-day facilities operations, working directly with the Workplace Manager, and/or property management groups. This role is based in Toronto and an onsite role. It reports into Toronto's Workplace Manager.

Responsibilities:

Assists with maintaining daily operations of the physical facility
Supports maintenance mechanics and facilities staff by performing "handyman" maintenance duties such as furniture moves, simple electrical projects, spot painting and/or cleaning, light construction and/or exterior cleanup
Works with outside contractors on building and equipment repairs
Operates site equipment as needed, using hand and power tools as necessary
May perform other activities such as audiovisual (AV) set up for meetings or conferences, interoffice mail deliveries, wastepaper recycling, and stocking of employee break areas
May maintain documentation such as power diagrams, network diagrams, space usage, etc
May provide support to vendors/contractors such as security, cafeteria, media relations, building maintenance etc
Assist in coordinating events and hosting corporate visitors/dignitaries
Support the Facilities Department by maintaining filing and records in accordance with organizational and/or legal requirements
Assist with departmental purchases, payment and tracking as pertains to vendors. Work with Workplace Manager to ensure department bills are paid in a timely manner
Ability to serve as a backup with all shipping and receivingrelated tasks
Ability to serve as backup to Reception and all related tasks
Working with the Workplace manager supports other locations with creative and administrative initiatives as needed

Minimum Qualifications- Relevant facilities experience- Associate degree or equivalent, IFMA or similar accreditation- Experience with sustainable building operations- Technical experience with building control systems, environmental systems and audio/visual preferred Strong customer service skills - pleasant, friendly, cheerful, energetic, courteous and professional demeanour- Flexible and able to multi-task effectively- Previous project management experience- Organized and able to prioritize assigned tasks- Timely, accurate, and detail-oriented- Shows initiative and a willingness to learn- Ability to self-manage and effectively manage workload- Ability to collaborate with other business units within the Company- Valid driver's license- Must be willing to answer emergency after-hours calls when necessary- Must be willing to work overtime from time-to-time

Preferred Qualifications- You have a lot of initiative and are a self-starter. You enjoy working on complex assignments with a team or by yourself to get things done- You enjoy working with other people- You believe that a high-functioning team is critical to success- You enjoy reaching out and building productive working relationships with people across all levels and take a customer service orientation when supporting the team- You are a successful multi-tasker- You know how to prioritize multiple projects and responsibilities at a single time and ensure things are done on time and within budget- You are extremely organized- You can maintain large amounts of information in an organized way- You are adaptable- You work well in fast-paced environments, you're a quick learner, and always ready to lend a hand

LI-POST

At Autodesk, we're building a diverse workplace and an inclusive culture to give more people the chance to imagine, design, and make a better world.

Autodesk is proud to be an equal opportunity employer and considers all qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender, gender identity, national origin, disabi