Fleet Coordinator - Abbotsford, Canada - AFD Petroleum Ltd.

AFD Petroleum Ltd.

Verified Company

Abbotsford, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

JOB SUMMARY

The Fleet Coordinator is responsible for the strategic planning and assigning of trucks with deliveries for customers and their respective locations in the most efficient manner.

In addition to the supervising and scheduling of drivers and equipment, a crucial role as part of this role is inventory management and volume forecasting for AFD customers and cardlock locations.

The Fleet Coordinator will provide the best support to our drivers ensure customer service excellence.

ESSENTIAL FUNCTIONS
Dispatch

Scheduling fuel deliveries/purchases (bulk, home heat, cardlock, wholesale)
Building trips, ensuring any credit releases are completed prior to delivery
Trip closure: next day from delivery
Ensuring quality and completion of all paperwork from drivers
Driver scheduling: ensure adequate coverage
Building and maintaining a master load pattern list for all branch units
Insuring drivers are following AFD procedures for safe and efficient operation
Ensuring completion of fuel reconciliation spread sheet, submitting as per schedule to Logistics Manager / Area Manager
Managing fuel dyed inventory
Other related duties as required or assigned.

Trucking Compliance

Work with Logistics Manager to ensure all vehicle registration, insurance, permits, and inspections are valid
Management of USDOT regulations (FAST Cards, Plates, Transponders)
Keeping all branch unit files up to date

Maintenance Coordination

Managing unit down time to allow for in house/outside vendor repairs
Collection of DVIR from drivers and relaying to maintenance
Scheduling repairs with the Shop and external vendors
Reporting tank dips daily for all fuel inventory locations as necessary
Reporting all closing dips at month end
Completion of month end fuel inventory report
Management of fuel inventory minimums and maximums
Any inventory variances must be reported daily to the Area Manager

Office and Yard Duties

Assist in answering phone calls and customer service duties
Assist in fuel forecasting with direction of the Area Manager
Inventory of the Branch tank farmOperation of equipment as required

OTHER KEY SKILLS (or product knowledge)

Experience working in fuel, transportation, or oil and gas industry considered an asset
Professional written and verbal communication skills

EXPEREINCE
3+ years' experience in dispatch related position

SUPERVISORY RESPONSIBILITY:

Drivers

DECISION MAKING:

Route planning and profit maximization on daily commutes.