Administrative Assistant - Toronto, Canada - SvN Architects + Planners

Description

Job Description:


Position Summary
We are seeking a motivated, proactive, and highly collaborative Administrative Assistant to join our team.

The Administrative Assistant will support the Human Resources and Operation teams in a wide range of tasks, ranging from employee relations, talent acquisition, general administrative support and reception duties.

Role and Responsibilities:


HR Team:

• Support the HR Manager in the full recruiting cycle, including job postings, resume collection, interview coordination and reference checks;
• Assist in the coordination of staff performance reviews, such as feedback collection, meeting scheduling and data collection and updates;
• HRIS entries and employee records maintenance;
• Aid the team in keeping up to date with relevant provincial policies; and

Operations Team:

• Support the Operations team with daytoday meeting set up and take down (greeting clients and guests, setting up boardrooms for meetings, clean up after meetings);
• Act as back up support for the Office Manager assisting staff on site as need;
• Assist the Executive Coordinator with Partner and Associate support as needed, including scheduling, travel booking, reservations and expense reports.

Qualifications and Experience:

• Strong written and verbal communication skills;
• Microsoft Office Suite expert user (Excel and Word required);
• InDesign knowledge considered an asset;
• Strong attention to detail, organizational, problem solving and timemanagement skills;
• Background in Customer Service;
• Adaptable, quick learner;
• Excellent listening, interpersonal and communication skills;
• Works well independently and on a team;
• A college diploma or university degree in Human Resources, Business Administration, or equivalent considered an asset;
• Prior experience working in a Human Resources or Administration role an asset.

Why Choose SvN?

SvN is one of Canada's premier integrated planning and design firms with a multidisciplinary team of architects, planners, urban designers and landscape architects engaged with the dynamic social, economic and environmental forces that define and govern where we live and work.

As an integrated full-service firm, we guide public
- and private-sector projects from conception to implementation. We are unique in providing design-intensive services that resolve complex issues such as land-use regulations, regional infrastructure requirements, or community development. SvN engages in applied research and advocacy in post-carbon design, social justice, housing and biodiversity.

Since our original inception over 40 years ago, we continue to shape the built environment in regions, cities, and towns across Canada and worldwide.

With offices in Toronto, Vancouver and in Mexico City (known as SvNMX), we've revitalized industrial waterfronts, developed many new forms of affordable housing, designed resilient neighbourhoods, and promoted rural and urban economic development.

What we have to offer you:

SvN offers a competitive salary and full health and dental benefits, including a Health Spending Account, a generous Professional Development Allowance, as well as a Group Retirement Savings Plan with a matching component.

Now for the fun part SvN holds many social events throughout the year. From community-building retreats to ski days to park meet-ups and summer/holiday parties. We also hold weekly forums and design workshops for all staff to learn, socialize and get involved.

In addition to much-deserved vacation time, we offer flex time, a generous amount of sick time and personal days, and extended weekends in the summer months.

If that wasn't enough, our studio closes during the holidays in December so that you can spend quality time with your family and friends


Post COVID-19 Protocols:

During the Covid-19 pandemic, our studio transitioned to a virtual work environment.

While many are now back working in the studio, SvN continues to embrace the new hybrid work environment and the flexibility it provides.

For those working in the studio, SvN has implemented Robin, a web
- and mobile app-based hybrid workplace platform that offers a seamless employee experience in finding the desk or meeting space they need while avoiding conflicts.

**How Do I Apply?