Accounts Payable Clerk - Brockville, Canada - Leeds Grenville

Leeds Grenville

Verified Company

Brockville, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Description:

THE UNITED COUNTIES OF LEEDS AND GRENVILLE

Corporate Services Division

Accounts Payable Clerk

Temporary Full Time

Start Date:
May 1, 2023

End Date Up to two years

2023 Salary Grid 3:
$27.21-$32.39

Location:
Brockville, Ontario
***: Reporting to the Manager of Accounting/Deputy Treasurer, the Accounts Payable Clerk will perform the day-to-day general accounting duties as it relates to the accounts payable functions for the United Counties of Leeds and Grenville

QUALIFICATIONS:

Education, Certification & Licenses

Community College Diploma in accounting, or related field.

Experience

Minimum two (2) years experience in finance or bookkeeping.
Experience working in a Municipal setting would be considered an asset.

Knowledge, Skills, Abilities & Competencies

Proficient in Microsoft Office Suite (Word, Excel and Outlook). Great Plains experience would be considered an asset.
Excellent interpersonal and communication skills; both written and verbal
Proven organizational and time management skills with the ability to meet specific deadlines.
Proven ability to consistently maintain high quality standards
Meticulous attention to detail and a strong degree of accuracy/reliability

SUMMARY OF POSITION RESPONSIBILITIES:

***
Activity 1: Data Entry of Departmental Invoices and Process Payment (50%)

Process all accounts payable documentation for payment in accordance with established procedures and maintains an accurate filing system.

Activity 2:
Payable Cheques, Manual Payments and Electronic Funds Transfers (approximately 25%)

Process/balance cheques and electronic funds transfer batches accurately and in a timely fashion.
Process bank approvals/confirmations and file for record keeping.

Activity 3:
Vendor Maintenance (approximately 5%)

Maintenance of /update to vendor information in UCLG systems.
New Vendor set up: requests come from various departments for new vendor set up and employee meal allowance or mileage claims that require set up.

Activity 4:
Administration (approximately 20%)

Pull invoices and/or research payments to assist departmental inquiries
Prepare and maintain accounting records and entry of data into the computer system.
Monitor postage machine for sufficient postage
Provide backup support and/or assistance for other Accounting Services team members
Provide administrative support in the form of filing, typing of correspondent and reposts, and preparation of spreadsheets.
Assist with the preparation of yearend working papers for yearend audit and assists with internal auditing as required.
Keep apprised of and adhere to Counties' policies and procedures regarding travel, cleaning, rental and lease contracts, and maintains an accurate filing system of backup documentation.

Other related duties, as requested and required.

LEGISLATIVE REQUIREMENTS:

Perform responsibilities of position within legislative and regulatory standards set out in applicable Federal and Provincial Legislation; Municipal Acts, By-Laws and Operational and Human Resource policies/codes of the United Counties of Leeds and Grenville.
Ensure a high level of respect for confidentiality for both the organization as a whole and staff as per the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA).
Protect health and safety of self and others via safe work practices, immediately reporting unsafe conditions and attending all relevant inservices regarding occupational health and safety. Follow all guidelines for employees/employers as legislated under the Ontario Health and Safety Act.
Adhere to applicable legislation, including Employment Standards Act, Labour Relations Act, Ontario Human Rights Code, Occupational Health and Safety Act, Workplace Safety and Insurance Act, Personal Health Information Protection Act, and other applicable Human Resources legislation.
As set out in the United Counties of Leeds and Grenville's Emergency Plan, perform duties upon the declaration of an emergency.

The foregoing Job Description reflects the general duties necessary to describe the principal functions of the job identified, and shall not be construed to be all of the work requirements that may be inherent in this classification.

The United Counties of Leeds and Grenville is committed to providing a recruitment and selection process that is both inclusive and free from barriers.

Accommodations for job applicants with disabilities are available upon request, and will be provided in accordance with the
Ontario Human Rights Code and the
Accessibility for Ontarians with Disabilities Act.

Applicants are required, in advance, to make any accommodation request known to Human Resources by contacting the department at extension 2308 or using the Bell Relay Service.

Human Resources will strive to provide reasonable and appropriate accommodation for