Training Information Coordinator - Surrey, Canada - BC Hydro
Description
Powered by water... and by people like youProviding clean electricity to 4 million customers takes a diverse workforce and that's where you come
in. We need your talent to help us build major projects to meet growing demand. To help our
customers find clean energy solutions for their homes and businesses and to be ready to respond
during storms and outages to keep our system reliable.
Working for BC Hydro is meaningful. And now, the stakes have been raised as we work towards a
solution to climate change while safely providing clean, affordable electricity to our customers.
We offer a healthy work life balance, training opportunities and career progression. We're proud to be
ranked as one of B.C.'s Top Employers and one of Canada's Best Diversity Employers. Join us as we
build an even cleaner B.C.
JOB DESCRIPTION
Duties:
- Implements training records management and document control policies, procedures and
- Maintains a master and any secondary records management and document systems for training
- site. Catalogues, classifies and indexes document and records and ensures quality control,
consistency and accuracy in document and records management system as required.
- Maintains the online and physical "libraries" of records and ensures the physical layouts are
- Provides technical advice, guidance and training to the Training group on records management
and document job aids and other resources for Training group.
- Works under the guidance of the Freedom of Information Coordinating Office (FOICO) in the
statutory and policy obligations regarding privacy protection.
- Prepares budget estimates and provides input to the records management budget. Oversees the
- Processes material and purchase requisitions. Reviews invoice coding, processes and routes
resolve issues with invoices and requisitions.
- Performs duties of a minor nature related to the above duties that do not affect the rating of the
Qualifications:
***- High school graduation plus additional training in a related field such as records management,
library operations, or electronic document management.- Two (2) years of related records management experience (includes handling all aspects of
information request management) in an administrative role.- Requires completion of in-house web authoring courses; or must be completed within three (3)
months of starting in the job.
ADDITIONAL INFORMATION
***
This position is affiliated with the Movement of United Professionals union (MoveUP/COPE).
- Please note this position will be posted internally and externally concurrently
- Works in a normal office environment.
- This is a Group 6 MoveUP Fulltime Temporary (FTT) opportunity for approximately 18 months
- As part of the selection process, applicants may be required to take a written test/assessment.
- Please note the Trades Training Centre (TTC) is not as convenient to reach by public transit so
Skills, Knowledge and Abilities Required:
- Understanding of records management and document control practices for managing a variety of
- Working knowledge of an electronic document management system.
- Knowledge of web authoring with the ability to layout and maintain websites.
supply chain management systems).
- Knowledge of relevant provisions of the Freedom of Information & Protection of Privacy Act and
- Understanding of BC Hydro statutory and policy obligations regarding privacy protection.
- Ability to provide technical advice and guidance to other staff on records management,
- Ability to conduct userlevel training and demonstrations and to document procedures and
- Ability to communicate effectively with staff in order to respond to enquiries and requests
- Good analytical and problemsolving abilities.
- Time management and organizational skills.
- Well developed verbal, written, interpersonal and presentation skills.
- Excellent teamwork skills.
- Ability to provide budget estimates.
- Knowledge of material and purchase requisition and invoicing processes and procedures.
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