Lead Coordinator, Research and Program Support - Ottawa, Canada - University of Ottawa

University of Ottawa

Verified Company

Ottawa, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

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Job Type:Employee

Duration in Months **(for fixed-term jobs):
N/A

Job Family:

Research and Program Support

# of Open Positions:

1

Faculty/Service - Department:

Centre for Research on French Canadian Culture

Campus:

Morisset Hall

Union Affiliation:

SSUO

Date Posted:

April 08, 2024

Closing Date:

April 19, 2024

Note:
Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above

Hours per week:

35

Salary Grade:

SSUO Grade 09

Salary Range:

$67, $85,623.00

Position Purpose:

Reporting to the Director, Centre de recherche sur les francophonies canadiennes, the incumbent is responsible for the day-to-day activities coordination of the Research Centres under her or his responsibility, including, event coordination, marketing and communications coordination and operations management.

Responsible for overall communications planning/implementation and key activities in support of the Centres' research, outreach and training/development programs.

Establish a strong contact management system and proactively engage target audiences with a variety of communications and outreach tools in order to implement the Centre' project communications plans aimed at projecting a positive image, promoting and increasing the visibility of the Centres at the Faculty of Arts, the University of Ottawa and outside the University.

In this role, your responsibilities will include:

Operations: Responsible for the day-to-day operations of the Centres including budget planning and management, as well as office management. Identify needs for policies and procedures to provide operational clarity, efficiency and management of activities and risk. Coordinate, undertake/supervise and plan activities involving clerical tasks and budgeting functions with the designated administrative staff of the Office of the Vice-Dean, Research.

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Events management: Lead all aspects of planning and execution for small
- to mid-sized events and other special events in order to project a positive image of the Centres, faculty and/or the university. To this end, working with Centres' staff or members, identify key activities, elements and timelines, ensure event logistics are planned and run smoothly, and monitor and communicate progress. Develop event budgets and ensure that all activities take place within budget limitations.
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Communications:Develop and execute an annual communications plan that supports the Centres' communications needs for various internal and external target audiences. To this end, write content for annual reports, news bulletins, brochures, speeches, web, social media and press releases and coordinate/proofread translation. Perform needs and cost/benefit analyses of proposed communications plans to support the annual budget planning of the Centre and ensure that related activities comply with budget limits.
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Marketing: Develop and implement marketing strategies for the Centres in accordance with University and Faculty standards. To this end, design marketing material, and collaborate with graphic designers and photography and printing resources in its production to promote the Institute while ensuring compliance with graphic standards. Perform needs and cost/benefit analyses of proposed marketing plans to support the annual budget planning of the Centres and ensure that related activities comply with budget limits.
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Documentation: Ensure that documentation and record keeping is appropriate, organized and meets all appropriate standards. Maintain an inventory of the Centre's technological support including software, hardware and manuals. Maintain schedules of Centre space allocations.

What you will bring:

Knowledge of communications principles normally acquired through a postsecondary degree in a related discipline or an equivalent combination of education and work experience
Minimum 3 years of demonstrated experience in a similar role
Experience in event planning and organization
Experience managing projects
Experience managing budgets
Experience in planning and implementing a communications plan
Experience giving presentations to large groups in both official languages
Strong public relations, interpersonal and communication skills
Strong organizational skills
Ability and availability to work occasionally outside of normal office hours

Bilingualism

French and English (spoken and written)

Key Competencies at uOttawa:

Here are the required competencies for all or our employees at uOttawa:

Planning:
Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.

Initiative:
Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness