Administrative Clerk -F/T (Abbotsford)-1812 - Abbotsford, BC VT Y

Job summary

The key results areas include administrative filing and record keeping; data entry; preparation/drafting of routine email correspondence, administrative reports, and other communications; ordering of office supplies and equipment; monitoring & actioning ICM task list; general information assistance to staff, clients, and the public;
performing other tasks as assigned.

• Maintains client files and general filing systems
• Sharing in the maintenance of the office filing system including creating files combining files splitting files filing documentation on appropriate files preparing files for closing transfer off-site storage may require lifting to 30 lb. of boxed file sand moving file boxes regularly for organization(li>File loose-leaf paperwork into proper CS/FS/RE File(li>Searches management information system for client's previous/current agency involvement & updates electronic database(lisearches management information system for client's previous current agency involvement   ></li>(create send receive files electronically paper-file-copy(li)Prepares fs or lawyer with urgency(li)Performs routine data entry typing administrative memoranda letters reports Data Entry Typing skills problem-solving skills Close attention detail constantly verifying numbers names dates filing chronological order liulis Use MS Office learn computer programs Write let print rep create f ch ICM daily do list li Perfs admin front desk duties Greets screens directs clients appropriate office agency service Verifies identification individuals release cheques bus passes tickets purchase authorizations prints records cheques ensures advises worker if cheques not picked up Receiving incoming calls retrieves voice mail messages after hours identifies nature call info required responds general inquiries variety government community programs takes messages directs calls appropriate staff Ordering Maintenance Office Supplies Equipment orders conducts regular inventories office supplies file materials cultural supplies Maintain inventory replenishment COVID-19 PPE suppliess masks gloves hand sanitizer disinfectant wipes Performs Asset Facilities Management Tracking Agency assets cell phones laptops furniture properties using spreadsheets Facility management building maintenance building signage parking Security alarm systems staff scan cards office keys Responsible Agency vehicle maintenance repairs reports Completes monthly Visa reconciliations Booking Assistance Travel Arrangements Staff Assists bookings meeting rooms equipment hotels travel arrangements necessary Assists sign-in-out forms keys mileage records repairs maintenance records Other Duties Perfs back-up admin staff reception clerk petty cash gift card reconciliations vacation emergency relief locations Ensure meeting rooms clean tidy after each meet Makes arrangement catering purchase food meetings visits Retrieve bus passes gift cards departments filed front desk File cheques front deskl

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  Job description

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