Administrator - Festival Operations - Ottawa, Canada - Ottawa Bluesfest

Description

This position is funded through Ontario's Job Creation Partnerships.

Reporting to and working under the direction of the Director of Operations and the Site Operations Manager, the Site Operations Assistant is responsible for assisting with festival operational issues, logístical needs, and office administration.

The Opportunity:

• Responsible for ordering onsite supplies such as motorized vehicles, beverages, etc.
• Review the current, and help prepare, the Emergency Preparedness Plan for the current festival year.
• Work with signage and graphics team to prepare festival site for all necessary signage.
• Assist with setting up the onsite administrative office, logístical and operational aspects of the festival site
• Assist in overseeing a team of volunteers (gates, signage) throughout the festival period.
• Assist with coordinating vendor logistics/setup and other logistics needs onsite as assigned.
• Responsible for sourcing and acting as liaison for all food concessionaires, craft artisans and vendors.
• Work closely with suppliers and sponsors to ensure that contractual obligations are being met.
• Postfestival: ensure payments are received and tracking is completed for 2023 season.
• Work on annual community initiatives that will culminate at the festival.

Skills and Qualifications Required:

• Strong organizational skills and ability to prioritize; proven success multitasking in a high pressure environment.
• Proven ability to think creatively and strategically.
• Working knowledge of POS systems; advanced knowledge of MS Office & Google Apps.
• Ability to work independently as well as within a team; excellent written and oral communication skills; French is an asset.

Additional Qualifications Required:

Eligible to participate in Ontario's Job Creation Partnership (JCP) program by meeting the following criteria:

• An unemployed job seeker or those employed less than 20 hours per week (part-time students and graduates may apply)
• Live in Ontario
• Legally authorized to work in Canada

Have one, or both, of the following criteria:
a. Established an Employment Insurance (EI) benefit claim (regular or maternity/parental benefits ONLY)

b.

Paid into Employment Insurance (EI) payroll premiums, in five of any five of the last ten years while earning an annual gross income of at least $2000 in each of the five years.

Job Types:
Fixed term contract, Seasonal


Salary:
$662.00 per week


Benefits:

• Dental care
• Extended health care
• Paid time off

Flexible Language Requirement:

• French not required

Schedule:

• 10 hour shift
• 12 hour shift
• Evening shift
• Monday to Friday
• Night shift
• Weekends as needed

Work Location:
Hybrid remote in Ottawa, ON K1Z 5E2