People and Culture Administrator - Mississauga, Canada - The Mississauga Food Bank

The Mississauga Food Bank

Verified Company

Mississauga, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

People and Culture Administrator
The Mississauga Food Bank's (TMFB) vision is
a Mississauga where no one goes hungry. We relieve hunger in Mississauga by providing and promoting access to healthy food for people in need.

Job Purpose
Coordinate administration through a combination of strong planning and organizing, as part of the People and Culture team. Advance the mission and strengthen operations by supporting cross-departmental functions and projects.

Why Work for Us?

Be proud of helping to relieve hunger in Mississauga by providing and promoting access to healthy and appropriate food
Fair benefits and compensation include:
Starting salary of $47,000
$52,000. Salaries are compared to the market every 2 years, annual cost-of-living increases, plus the opportunity for performance-based increases
Comprehensive health benefits for you and your dependents (100% employerpaid, no deductibles for drugs, dental, or vision)
Matched group RRSP (up to 5% of salary)
3 weeks of paid vacation that increases after 2 years of service, plus 12 paid sick days and paid wellness days
Free parking, funding for professional development, equitable and culturally diverse work environment, and all the tea and coffee you can drink
Join an amazing culture where people laugh a lot, pitch in during those "allhandsondeck" times, and enjoy celebrating together. We work hard to live our values of Community, Collaboration, Excellence, and Integrity
We're a proud recipient of 2020 Not for Profit of the Year Award from the Mississauga Board of Trade and a certified Living Wage employer

Key Performance Areas

Post and monitor the volunteer schedule on an ongoing basis to ensure shifts are open for volunteers.
Responsible for all employee and volunteer communication and feedback through proper channels.
Maintain volunteer files to ensure the accuracy and completion of required documentation for all volunteers including vaccination confirmation, signed waivers, confidentiality agreements, vulnerable police checks, etc.
Utilize an appropriate electronic database system to support TMFB's volunteer programs. (Better Impact)
Provide accurate and timely volunteer data for donor and volunteerrequested reports
Develop and administer volunteer and staff satisfaction surveys; including compiling and reporting on results
Provide administration of daytoday HR functions for the effective use of the HRIS (BambooHR)
Produce and submit reports on general HR activity as required.
Schedule and coordinate special visitor groups from community organizations and corporations.

- providing general administrative support to the department by supporting planning, assisting in communication, coordinating data for reporting, and providing fresh and innovative ideas.

Prepare information requested/required for compliance with laws.
Provide necessary education and materials to managers and employees including workshops, manuals, employee handbooks, and standardized reports.
Ensure P&C forms, job descriptions, and print materials are kept current.
Create a positive working relationship with the other members of the People and Culture team in support of the team's goals and objectives.
Remain committed to continuous learning and professional development especially within the voluntary field and others as appropriate.

Other Duties as Assigned or Required

Experience You'll Bring

A college certificate/diploma or university degree in a relevant field
2+ years of office administration experience
Experience in Human Resources is an asset
Professional experience in a nonprofit/charity is a strong asset

Skills, Competencies, and Qualities You Bring
- _Passion._ A passion for mission-driven work and personal values aligned with those of TMFB. Concern for and interest in issues of poverty, food security, and/or social justice
- _Proactivity/Enthusiasm/Persistence._ Act without being told what to do. Passionate and excited about work. Can-do attitude. Ability to work autonomously while being aware of the importance of accountability. Committed to exceeding standards and ongoing improvement
- _Communication._ Speak, listen, and write English in a clear, confident, respectful, thorough, and timely manner using appropriate and effective communication tools and techniques. Provide superior service to both internal and external customers.
- _Relationship Building._ Internal and external relationship-building skills. Demonstrated ability to work effectively with staff, volunteers, and other relevant stakeholders. Build trust-based relationships, based upon mutual respect, with the ability to maintain confidentiality and discretion
- _Technical._ Excellent skills in MS Office and/or Google Apps for business; experience with Human Resources Information Systems. Ability to learn new systems quickly. TMFB is a cloud-based, paperless environment
- _Leadership._ Influence, inspire, and motivate others ar