Executive Assistant - Langley, Canada - Marcon

Marcon

Verified Company

Langley, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

This job will be posted until 4:00 pm on Friday, December 15, 2023.
Marcon Construction is a trusted name in the construction community. If a project needs building, we can do it, and chances are we have.

Low-rises, high-rises, townhomes, retail centres, industrial parks—we've built them all, and partnered with well-known and highly regarded developers to complete each project.

With every building our clients' priorities come first, ensuring each development is completed on time and with Marcon quality built in.

None of this is possible without a hardworking team, working together, to make it all happen.

Summary

We are in search of a highly competent and adaptable Executive Assistant (EA) to join our growing team in support of our President.

This role has the flexibility to be based out of Langley Corporate Office.

It will involve coordinating and managing the President's schedule, preparing and organizing crucial strategic documents, and facilitating meetings, including the preparation of meeting materials.

Serving as the eyes and ears of the President, this role links various departments, projects, and essential business information, ensuring that meetings and materials are efficient and effective.

The Executive Assistant will be a trusted partner in achieving the financial priorities of the organization.

The dynamic nature of this role calls for an individual with excellent time management skills and the ability to anticipate needs.

Interaction across a wide range of individuals is necessary, including members of the Senior Management Team and department leaders.

About the Role

Overall administrative support
Calendar management, meeting and travel arrangements when necessary, with the ability to prioritize multiple tasks;
Attend various executive and technical meetings to take minutes of meetings and prepare agendas with excellent written communication;
Management of documentation including maintaining an accurate filing system;
Assist in the collation and distribution of reports for management;
Assist with documentation preparation, proof reading and editing including word, excel and PowerPoint documents to ensure executives are well prepared for meetings;
Clean up/maintain old and current project files where necessary;
Work independently on special nonrecurring and ongoing projects which may include planning and coordinating multiple tasks and disseminating information;
Assist in the development, assembly and production of detailed project technical reports;
Conduct research for team members as necessary

About You

Minimum 5 years administrative experience
Advanced PC skills in Microsoft Office Suite, particularly in Excel and PowerPoint, for document and presentation preparation.
Ability to navigate complex office dynamics and interact professionally with individuals at all levels of the organization
Strong knowledge of administrative practices and procedures
Ability to manage sensitive, complex, confidential information.
Strong aptitude for keeping work and scheduling wellorganized, including file management and calendar coordination.
Ability to prioritize and multitask in a fastpaced environment.
Strong attention to detail
Confidentiality and discretion, outgoing and professional attitude

What We Offer
If you are an enthusiastic and hard-working individual who is interested in being a part of our team, then we want to hear from you