Administrative Coordinator - Edmonton, Canada - University of Alberta

University of Alberta

Verified Company

Edmonton, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

PH School of Public Health:

Competition No.

Posting Date

Feb 15, 2024

Closing Date

Feb 22, 2024

Position Type

Full Time - Operating Funded

Salary Range

$51,821 to $70,382 per year

Grade

Hours

35
This position is a part of the Non-Academic Staff Association (NASA).

This position offers a comprehensive benefits package which can be viewed at: Faculty & Staff Benefits.

Location - North Campus Edmonton. This role is hybrid with a mix of remote and in-person.

Working for the University of Alberta

The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community._

The University of Alberta is teeming with change makers, community builders, and world shapers who lead with purpose each and every day.

We are home to more than 40,000 students in 200+ undergraduate and 500+ graduate programs, over 13,000 faculty and staff, 260,000 alumni worldwide and have been recognized as one of Canada's Greenest Employers for over a decade.

Working for the School of Public Health
The School of Public Health is Canada's first accredited school of public health. Our mission is to advance the public's health by engaging partners in world-leading research, learning and action.

Position

Reporting to the Faculty General Manager (FGM) and working closely with Finance and Human Resource partners the Administrative Coordinator, completes core activities in human resources and finance, in all areas including research, teaching, academic programs, advancement and facilities in the School of Public Health.

Duties

Human Resource process coordination, including but not limited to: reviewing upcoming expiring appointments, prepares appointments, provides guidance and information regarding pay inquiries, benefits, and leaves.
Responsible for Financial Administration, creating and maintaining spreadsheets and/or databases, initiating and submitting the required forms for all financial transactions.
Manage cash deposits and petty cash reconciliations.
Initiates transactions in conjunction with associated finance and/or HR partners, or at the direction of the Faculty General Manager. This includes the correct initiation and completion of PAFs, eforms and appointment letters for all NASA, AASUA, and postdoctoral appointments.
Initiates appointments of Teaching Assistants and Graduate Research Assistants as directed.
Reviews individual transactions and supporting documentation for accuracy, compliance to policy and appropriate authorizations.
Reconciles operating, research and endowment accounts on a regular basis.
Provides guidance and assists users with the initiation of routine financial transactions.
Escalates issues to the Staff Service Centre or assigned Partner.
Initiates and submits Foreign Visitor Category Assessments (FVCA) as directed.
Liaises with Shared Services (immigration) to ensure compliance with and seek advice for international visitors, and foreign nationals employed by FoPPS.
Identifies, troubleshoots, and resolves transactional issues. Corrects errors. Escalates broader, more complex issues.
Provides various monthly or quarterly operational reports, as required by the FGM, Dean, Associate Deans and Program Directors.

Qualifications

A diploma in business administration or related field.
Experience working in human resources and/or finance operations.
Minimum three years of experience in a postsecondary environment is preferred.
Knowledge of the University of Alberta policies and procedures are preferred.
Excellent organizational skills and attention to detail.
Strong communication (verbal and written) abilities; high level of interpersonal skills.
Ability to prioritize, take initiative and work independently.

How to Apply
**We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.