Executive Assistant - Toronto, Canada - CGI

CGI

Verified Company

Toronto, Canada

5 days ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Insights you can act on

While technology is at the heart of our clients' digital transformation, we understand that people are at the heart of business success.

When you join CGI, you become a trusted advisor, collaborating with colleagues and clients to bring forward actionable insights that deliver meaningful and sustainable outcomes.

We call our employees "members" because they are CGI shareholders and owners and owners who enjoy working and growing together to build a company we are proud of.

This has been our Dream since 1976, and it has brought us to where we are today — one of the world's largest independent providers of IT and business consulting services.

At CGI, we recognize the richness that diversity brings. We strive to create a work culture where all belong and collaborate with clients in building more inclusive communities. As an equal-opportunity employer, we want to empower all our members to succeed and grow. If you require an accommodation at any point during the recruitment process, please let us know. We will be happy to assist.

Ready to become part of our success story? Join CGI — where your ideas and actions make a difference.
Your future duties and responsibilities

1.

Executive Administrative Support:

Provide confidential executive support to one or more Vice-Presidents and their Director teams
Schedule internal and external meetings, providing proactive and realtime calendar management
Screen requests to determine priority level, including visitors, phone calls, and incoming correspondence. Gather, compile, verify, and analyze information for the executive's use in documents such as memos, letters, reports, speeches, presentations and news releases.
Facilitate smooth communications between the executive and coworkers and between the executive and external parties such as customers, media, and the public.
Handle external requests with tremendous tact and diplomacy
Maintain administrative procedures, including business mail, travel arrangements, expense reports, authorizations and approvals, etc all in line with company policies and procedures

2. Project Co-ordination:

Assist with the planning, coordination, organization of all requirements of large scale events, conferences and executive team activities
Assist with preparation of multimedia presentation material, collateral and theme strategies using MS PowerPoint, MS Word and MS Excel
Create planning documents and liaise with specific partners, vendors or suppliers
Manage timeframes and budget related requirements
Participate in special project assignments on an asrequired basis

Specific Qualifications for the role:

Minimum 5 years senior executivelevel administrative support experience in a large professional organization
Resourceful and intuitive selfstarter, able to thrive in a fastpaced, dynamic setting and enjoy multitasking in a technical and administrative environment.
Extremely proactive, with an energetic and professional demeanor and high sense of urgency
Proven achiever and polished professional
Resourceful, with the ability to prioritize, multitask and meet deadlines with mínimal supervision
High level of professionalism, customer service, energy, speed and accuracy
Independent judgment, absolute discretion and diplomacy
Confidential, dedicated and punctual

Required qualifications to be successful in this role

Excellent communication skills (verbal and written); French language would be an asset
Advanced planning and organization skills
Professional corporate image combined with strong interpersonal skills

Technical Skills required for the role: