Development Administrator - Vancouver, Canada - Westbank Corp

Westbank Corp

Verified Company

Vancouver, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Position:
Development Administrator

Location:
Vancouver, BC

Established 30 years ago, Westbank is private real estate development practice, headquartered in Vancouver, Canada.

We are dedicated to the creation of inspiring, mixed-use projects, concentrating primarily in our core cities of focus: Vancouver, Toronto, Seattle, Tokyo and San Jose.

Our body of work includes residential, hotels, retail, creative workspace, district energy, net zero carbon initiatives, affordable housing, exhibitions and public art, with over $50B of projects completed or under development.

As our practice has evolved, we have assembled a collection of cultural enterprises including restaurants, gyms, spas, music venues, private member clubs, fashion, dance schools and food halls, known as the Westbank Ecosystem, which we weave throughout our projects.

We bring this ecosystem to life through collaborations with some of the most talented artists, architects, designers and entrepreneurs in the world.

Job Duties & Responsibilities:

Drafting of correspondence and memorandums
Attend meetings and circulate meeting minutes
Manage general administrative tasks which include calendar management, travel management, budget and expense reports, maintaining spreadsheets and databases
Establish overall project schedule and follow ups
Manage the flow of contract admin to ensure proper execution of contracts/ POs according to Westbank Contract/PO policy
Liaison with Accounts Payable to resolve outstanding commitments to ensure prompt payment to consultants/vendors
Provide office support including sending and receiving general office correspondence, preparing and assembling documents and assisting with administration of all office functions that are assigned
Assisting in the preparation of reports, proposals, bids, and other document packages
Prepare various management reports and documents such as daily tracking reports
Improving administrative processes and systems
Point of contact between internal and external stakeholders, consultants, etc.
Assist in preparation, coordination and support of any other adhoc administrative tasks such as document management, scanning, filing, photocopying and mailing

Qualifications:

Bachelors Degree in Business Administration or Business Management or equivalent education
Industry experience is an asset but not required
High proficiency of MS Office (Word, Excel, PowerPoint)
Knowledge of Adobe Suite
Strong communicator: Must speak fluent English and have strong verbal and written communication skills
Adaptable and flexible to team environment

Salary:
$45,000.00-$55,000.00 per year

Benefits: