Administrative Assistant - Toronto - Royal Bank Plaza

Job summary

As an Administrative Assistant within our REMS team, you'll play a pivotal role in reviewing all invoices and documentation before approvals, ensuring that each invoice is coded to the correct GL codes, and supporting the Property Management team in the overall management of the real estate portfolio.

Responsibilities

• Verify all invoices uploaded in Yardi daily.
• Process all invoices with accurately with proper GL allocation, description and purchase orders.
• Sort invoices into CAPEX or OPS, and send them to the appropriate managers for review and approval in Yardi.
• Following up on sent invoices for approval to managers/supervisors to ensure invoices are processed in a timely manner.
• Issue all non-operational purchase orders and recurring purchase orders.
• Work with vendors to ensure invoices are submitted on time and follow up as required.
• Work with accounting and vendors to resolve any billing issues.
• Assist with updating and implementing Yardi PayScan functions primarily for recurring invoices and purchase orders.

Qualifications

• A minimum of two to three years of related work experience.
• Previous experience in accounting, commercial real estate, or property management is an asset.
• Advanced skills in Microsoft Office applications (MS Word, Excel, PowerPoint and Outlook).
• Yardi knowledge would be considered an asset.
• Basic accounting knowledge is an asset.

Job description