Enterprise Content and Records Administrator - Vancouver, Canada - Vancouver Fraser Port Authority

Vancouver Fraser Port Authority

Verified Company

Vancouver, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

BE PART OF THE TEAM THAT BRINGS THE WORLD TOGETHER.

Career Opportunity:
Enterprise Content and Records Administrator
Join an organization that plays a critical role in Canada's economy.

At the Vancouver Fraser Port Authority, we focus on doing the incredible work it takes to become the world's most sustainable port.

The Vancouver Fraser Port Authority is responsible for the stewardship of the Port of Vancouver, Canada's largest and most diversified port.

Our mandate as a Canada Port Authority, as set out by the Canada Marine Act, is to enable Canada's trade objectives, ensuring goods are moved safely and responsibly through the Port of Vancouver.

That means providing infrastructure and ensuring the safe and efficient movement of marine traffic and cargo within the port.

It also means we carry out reviews of proposed activities and developments on federal port lands and waters to determine whether a project can go ahead without impacts to the environment and community that cannot be mitigated.

We are passionate about the work we do and what it contributes to our local communities, the region and our country.

This is reflected in our values of collaboration, continuous improvement, accountability and customer responsiveness.

Be a part of a team that advances initiatives to promote economic prosperity through trade, a healthy environment and thriving communities for the future generations of Canadians.

It's a workplace where the intrinsic value of your contribution to help foster the continued growth of the Canadian economy becomes a tangible reality.

Bring your unique strengths, perspectives and experiences to the port authority and join us in charting a course toward a sustainable future.

The enterprise content and records administrator supports efficient, transparent, and compliant management of information (enterprise content) and records through the use of content, collaboration and records management systems.

The areas of focus for this position include creating and administering business rules, technology utilization standards, protocols and guidelines on enterprise content creation, collaboration and records tools, and supporting end user adoption through change management, training, outreach, and support.

This role will:

Organizational champion for standardized and consistent use of content creation, collaboration and sharing tools
Evaluates the systems and business process improvement needs, makes recommendations, creates and implements solutions
Develops and facilitates enduser training to support ECM and SharePoint use throughout the organization
Reviews document libraries configuration, troubleshoots incompatibility issues between records and content systems components
Supports the maintenance of the records management systems (electronic and physical) and adheres to retention and disposition policies to achieve effective and efficient records control
Provides expertise and guidance to business units regarding records management related matters (i.e. taxonomies, retention, securitylabelling), and assists them in records compliance activities
Create and maintain workspace templates in Test, Dev environments for transport into production environments, including categories and attributes
Create web reports and load table key lookups in CS environments
Assists with the development of request for proposals (RFPs), requests for information (RFIs), business requirements, and business cases
Content/records administration with enterprise system such as OpenText Content Server
Proficiency with (training) video creation and editing tools

The following will be considered as an asset:

Certified Records Manager designation
Experience with project management tools (Jira, MS Project)
Relevant industry experience in public sector

This position is ideal for a self-motivated team player with an excellent "customer service" approach and a strong dedication to quality customer service is required.

As necessary, this individual works comfortably on his/her own with mínimal supervision or in teams.

The successful individual must have strong analytical, problem-solving, and interpersonal skills.

Must have strong business expertise, a keen understanding of business needs, and ability to ensure technical solutions, strategies, practices, and deliver business and customer value.

Must have the ability to balance business users' requests and requirements with technical constraints.

This individual values maintaining their technology skills and acts proactively to stay abreast of advances in their areas of expertise.

In charge of analyzing emerging technologies relevant to enterprise content digitization, influencing technology decisions in that area, and mentoring other team members.

Excellent written and verbal communication skills, with the ability to communicate both technically and non-technically are required

Normal office conditions.

The incumbent m