Administrative Assistant - Vaughan, Canada - Magna International Inc.

Magna International Inc.

Verified Company

Vaughan, Canada

1 week ago

Posted by:

Sophia Lee

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Description

Job Number: 50913

Group:
Magna Exteriors

Division:
Mytox Mfg.

Job Type:
Permanent/Regular

Location:

VAUGHAN

Group Description

The Magna Exteriors portfolio of products includes access systems such as liftgates, exterior trim, modular systems, front-end modules including fascia, active aerodynamic systems and other lightweight structural components for automotive, commercial truck and other industrial markets.

Recognized globally as an innovator in all aspects of vehicle exteriors, Magna provides everything needed, from materials development and design through manufacturing and assembly, to help automakers create sleek, state-of-the-art vehicles across the world.

QUALIFICATIONS
Education, Experience, Knowledge, Skills, Abilities and Other Attributes

Post-Secondary education in Business Administration, HR or equivalent combination of education and experience
Friendly and professional nature with forward thinking and positive attitude
Excellent communication skills (both written and verbal) and ability to write business correspondence, memos, meeting presentations and take meeting minutes
Proficient computer skills including but limited to Microsoft Word, PowerPoint, Excel, Outlook and Teams
Attention to detail, organized and customer orientated
Comfortable and confident with public speaking
Basic mathematical skills
Ability to resolve any challenges in the reception area
Experience with greeting visitors in person or by phone using a switchboard system
Ability to problem solve
Strong ability to follow written or oral instructions

DESIRABLE ADDITIONAL QUALIFICATIONS
(Optional) - Preferred but not required

Automotive manufacturing experience

MAIN TASKS & RESPONSIBILITIES

Greet and verify visitors in a professional manner
Facilitate the visitor/s with connecting with their host
Responsible for answering incoming calls and directs callers to the correct contact
Produces and/or types memos, daily correspondence, reports and other documents
Assists all visitors and contractors with signing in and completing HSE orientations
Verify, update and maintain contractors database (WSIB, Insurance, Safety Assessments, Contractor Agreements)
Maintain Mytox safety standards in reception area, copier, lobby, office supply room and kitchen
Manages office stationary orders at both buildings
Collects, distribute and at times log mail, messages and faxes accordingly
Performs a variety of clerical duties as required by Senior Management
Assist with meeting minutes when required
Administers the use of company vehicle and assists with company resources (meeting rooms)
Lead the Employee Suggestion Program (TESS) plant wide
Assists team members with idea enters during weekly plant walks
Run and submit monthly TESS rewards report
Present employee suggestion results in Monthly Employee Meeting
Organizes local and international travel for business travel
Collaborate with the HR team to plan off site and employee events
Update and maintain manifest log (soft copy on P-Drive and hardcopy in the binder)
Assist when required of updating and maintaining workplace inspection report and tracking sheet (soft copy on P-Drive and hardcopy in the binder)
Assist when requires of updating and maintaining safety talk attendance sheet and tracking sheet (soft copy on P-Drive and hardcopy in the binder)
Update and maintain HSE communication log (soft copy on P-Drive and hardcopy in the binder)
Performs all job functions abiding by the office/work standards, policies and procedures as outlined in the company handbook.
Performs all job functions in alignment with IATF 16949 quality management standards and ISO 1400
Actively participates in continuous improvement
Maintain 5S standards in working environment
Attend training based on Mytox's internal training matrix
Performs all job functions in a safe, healthful and environmentally conscious manner, abiding by all health, safety and environment rules and regulations as outlined in the company handbook
Performs other duties as assigned or any reasonable request by management.

OTHER INFORMATION

Mytox Manufacturing an equal opportunity employer that is committed to an inclusive and barrierfree workplace. If you need assistance in accommodating any disability, please contact your direct manager/supervisor or Human Resources Department.