Commercial Leasing Administration Specialist - Edmonton, Canada - AutoCanada Inc.

AutoCanada Inc.

Verified Company

Edmonton, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Commercial Leasing Administration Specialist

Edmonton, Alberta

Summary
AutoCanada Inc.

is a North American multi-location automobile dealership group currently operating 60 franchised dealerships in Canada, and 19 franchised dealerships in the US with a total of 28 brands.

We also operate used car operations, several collision centers and special finance facilities across Canada. Our head office is located in Edmonton.

We are in growth mode and looking for someone to assist with all of our existing properties as well as new ones we are considering.

We have an exciting opportunity available within the Real Estate & Facilities Team as a Commercial Leasing Administration Specialist.

Under the supervision of the Director of Facilities and in consultation with our legal team, this position offers excellent career growth and training opportunities.

The Commercial Leasing Administration Specialist will provide support to our facilities and legal teams in entering into new leases, ensuring compliance with lease terms, monitoring the termination and renewal of leases and reporting through software programs for the facilities group, along with our legal and finance teams.

Responsibilities:

In conjunction with our facilities and legal teams and external consultants, preparation of various lease documents, including the drafting and/or review of offers to lease and leases, waiver letters, lease amendments etc. and any other required documentation based upon standard form templates and distributing documents to appropriate departments
Establishing and maintaining tracking and/or reports, updating and maintaining documentation
Assisting with various diligence matters in new properties we are considering
Processing documents and invoices, including broker commissions and search invoices etc.
Performing lease management including; exclusive or restrictive, pylon signage, addressing, legal descriptions, renewal terms and expired leases
Providing administrative support as required

Skills:

Organized; you effectively manage your time while balancing multiple priorities
A strong communicator; you clearly articulate your thoughts in oral and written communication
A team player; you contribute as a team member and share equally in the exchange of ideas, concepts and process outcomes
An active listener; you seek to understand and listen to others
Strong learning and problemsolving capabilities
Effective negotiation skills
Ability to handle sensitive and confidential information
Ability to remain calm and to stay in control of any situation with patience, empathy and understanding
Ability to work independently (selfmanaged) with efficiency as well as with other associates in a team environment
Detailed oriented; you focus on detailed accuracy when dealing with a high volume of work
Ability to take responsibility for all actions and decisions and to follow through

Essential Requirements:

Post secondary education
Minimum 1 year of experience in commercial real estate, leasing, property management or legal experience in Commercial Real Estate is required
Comfortable using office equipment, Microsoft Office programs (Outlook, Word, Excel, Teams, PowerPoint, SharePoint)

Preferred Requirements

Diploma in business or related coursework in real estate administration is an asset
Experience working with various software programs is considered an asset

What We Value