Intermediate Coordinator, Academic Program - Ottawa, Canada - University of Ottawa

University of Ottawa

Verified Company

Ottawa, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Job Type:
Employee

Duration in Months (for fixed-term jobs):24

Job Family:
Academic Program Management

of Open Positions:
1

Faculty/Service - Department:
Language Testing Coordinator

Campus:
Hamelin Hall

Union Affiliation:

SSUO

Date Posted:
November 30, 2023

Closing Date:
December 11, 2023

Note:
Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above

Hours per week:
35

Salary Grade:

SSUO Grade 07

Salary Range:
$55, $69,783.00

About the Faculty of Arts

The oldest and one of the biggest faculties at the University of Ottawa. The Faculty of Arts has evolved to be one of the leading faculties on campus. Now more than ever, the new economy needs thinkers, communicators, and creators.

Whether you are interested in the Humanities, Languages and Literatures, or Fine and Performing Arts, the Faculty of Arts offers students an education for today's and tomorrow's workplace The Faculty of Arts is dedicated to creating a diverse, equitable and inclusive environment for everyone.

This position may be eligible for a telework arrangement.

Learn more about our telework guidelines.

Position Purpose:

Reporting to the Lead Coordinator, Student and Campus Support, the incumbent is responsible for the organization of language test sessions at Language Testing Services, including registration and payment, test delivery, grading and score processing, and client relations.

Ensuring the efficient administration of tests from registration to score reporting helps OLBI maintain its well-respected national prominence in language testing.

The incumbent also provides essential administrative support to ensure smooth functioning of the Language Testing Services office.

In this role, your responsibilities will include:

Coordinates logistics of all testing sessions: Proposes and sets annual testing calendar, reviews and updates website and online store with dates and registration forms. Based on projected test attendance, predicts space and staffing requirements; evaluates the appropriateness of potential testing locations and rooms; reserves testing rooms; assembles all testing materials, including uploading of test content to online testing platform and verifying its quality. May assist in preparing test data sets for validation analysis.
Manages testing sessions: In collaboration with the Language Testing Administrative Assistant, acts as chief invigilator and registrar for language testing. In collaboration with Lead Coordinator, Student, and campus support recruits test session staff, including room supervisors and invigilators. Manages staff (up to 30 employees for large sessions), troubleshoots concerns and nonroutine problems, addresses technical issues and testtaker complaints. Develops training manuals and presentations; conducts training sessions.
Manages test scoring: Schedules scoring staff (interviewers and test raters) for each test session

Coordinates test score processing:

In collaboration with the Language Testing Administrative Assistant, supervises scoring, data entry, and report processing; ensures that mandated test reporting deadlines are met and that online tests are evaluated in a timely fashion.

Monitors test results for abnormalities and identifies tests to be re-evaluated; investigates potential instances of cheating. May be called upon to review scores or (re)evaluate tests. May collaborate in the development of rather training materials and presentations.

Ensures that all online assessments are functionally sound, including content, user accounts, permissions, etc: In collaboration with the Head of Language Testing Services, collaborates in procedures training for raters and testers and assists with quality control of test content by reviewing test materials and creating data sets for analysis.

What you will bring:

Bachelor's degree in a relevant field, or an equivalent combination of education and work experience
12 years of administrative experience
Previous experience in areas related to language assessment or working with language learners is an asset.
Experience in event coordination is an asset.
Knowledge of online tools and platforms for teaching and assessment is an asset.
Strong organizational and problemsolving skills.
Demonstrated initiative and ability to explore and learn new technology. Knowledge of security issues relating to information management.
Excellent interpersonal and communication skills.
Ability to work independently, meet deadlines, and establish priorities.
Ability to work flexible hours (evenings and weekends) during peak periods.
May be required to travel for work.
Bilingualism: High proficiency in both English and French

Key Competencies at uOttawa:
Here are the required competencies for all or our employees at uOttawa:

Planning:
Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regul