Assistant Admin Supervisor - Mississauga - Healing Roots Therapy

    Healing Roots Therapy
    Healing Roots Therapy Mississauga

    1 week ago

    Description

    We're also looking for a motivated, organized, and compassionate Assistant Admin Supervisor to join our Admin Team at our Mississauga therapy office. If you love working with people, keeping things running smoothly, and supporting a team that makes a real difference in the community, this might be the perfect role for you

    Key Responsibilities

    • Team Leadership: Partner with the Clinical Admin Supervisor/Manager to supervise and guide the Admin Team, ensuring efficient operations and adherence to protocols.
    • Client Support: Provide front desk support, assist with client consult calls, and handle overflow scheduling and bookings with precision and care.
    • Quality Assurance: Oversee payment follow-ups, secure payment information, manage booking software, and ensure all documents are uploaded securely.
    • Operational Excellence: Keep office areas and clinical files organized and compliant, conducting daily inspections to maintain a tidy and professional environment.
    • Policy Implementation: Collaborate to roll out policies and procedures that enhance efficiency and elevate the quality of care we provide.
    • Training & Development: Help conduct staff training sessions to ensure continuous growth and development within the admin team.
    • Financial Management: Handle Jane Accounts Receivable (AR) tasks, including processing credits and refunds, and ensuring accurate financial documentation.
    • Administrative Tasks: Manage scheduling, cover vacations for admin members, manage summary reports and insurance claims for clients, and maintain records with attention to detail, overseeing/delegating projects to admin team. Connecting with other professionals and clinics to help organize workshops within the clinic as well as organizing team get togethers.
    • Client & Team Support: Address client complaints, manage escalated issues, and support day-to-day admin operations to keep everything running smoothly.
    • Compliance: Ensure that all staff and clients maintain PIPEDA and PHIPPA procedures.
    • Onboarding & Offboarding: Assist the Clinical Admin Supervisor/Manager with onboarding and offboarding members of the team.

    Requirements

    • A Diploma in Healthcare Administration or a Master in Business Administration is required (related field may be considered).
    • 2-3 years in a clinical or medical office setting (Post-grad)
    • 1-2 years of leadership experience.
    • Familiarity with healthcare regulations, policies, and procedures is ideal.
    • Experience with Jane software is an asset.
    • Experience with Microsoft, Outlook, SharePoint, Teams and Adobe is a requirement.
    • Ability to work both independently and as part of a team in a fast‑paced environment.
    • Strong leadership, communication, and problem‑solving skills.
    • Competitive pay: $21 – $23 per hour.
    • Full‑time (37.5 hours per week) with hybrid work opportunities after initial training.
    • Opportunities for health benefits.
    • Friendly, supportive work environment.
    • Team events and work get‑togethers.
    • On‑site parking.

    Work Hours

    • Initial 2‑month training period:
      • Mon‑Fri, 8:30 AM – 4:30 PM, 9 AM – 5 PM, or 1:30 PM – 9 PM.
    • Regular schedule (2 virtual days and 3 in‑clinic support):
      • Tues/Wed/Thurs: 12:30 pm‑8:30 pm/1:30 PM – 9 PM
      • Fri/Sat: 8 AM – 4 PM

    How To Apply

    If you're ready to join a collaborative, growth‑oriented team that values work‑life balance, professional development, and making a difference, we'd love to hear from you

    Incomplete applications (including those without Big 5 Personality Test results,) may result in delayed follow‑up.


    #J-18808-Ljbffr
  • Work in company

    ADMIN - Training Supervisor

    Only for registered members

    · Title: Training Supervisor · Company: Miller Transit Limited  · Location: Richmond Hill, ON  · Shift: Various · Reports to: Safety and Training Manager · Start Date: To Be Determined · Summary of Position: Reporting directly to the Safety and Training Manager, the Training S ...

    Richmond Hill, ON, Canada

    23 hours ago

  • Osler is nationally recognized for its commitment to patient safety and is Accredited with Exemplary Standing. · ...

    Brampton $45.57 - $58.48 (CAD)

    1 week ago

  • We are seeking a Supervisor/Charge (Point of Care Testing) to coordinate activities with Point of Care Testing staff, monitor resources, and oversee operations and maintenance protocols. · Coordinates the activities with Point of Care Testing (POCT) staff; · Maintains workload / ...

    Brampton $45.57 - $58.48 (CAD)

    1 week ago

  • We are seeking a Supervisor/Charge for our Point of Care Testing department. As a leader in this field, you will coordinate activities with staff, monitor resources, and ensure quality control. · ...

    Brampton, Ontario

    1 week ago

  • Company Description · One of Canada's Best Diversity Employers and Greater Toronto's Top Employers for many consecutive years, William Osler Health System (Osler) provides a safe and supportive health care network to grow your career. Osler is nationally recognized for its commit ...

    Brampton $45.57 - $58.48 (CAD)

    5 days ago

  • One of Canada's Best Diversity Employers and Greater Toronto's Top Employers for many consecutive years, William Osler Health System (Osler) provides a safe and supportive health care network to grow your career. Osler is nationally recognized for its commitment to patient safety ...

    Brampton $45.57 - $58.48 (CAD)

    5 days ago

  • One of Canada's Best Diversity Employers and Greater Toronto's Top Employers for many consecutive years, William Osler Health System (Osler) provides a safe and supportive health care network to grow your career. Osler is nationally recognized for its commitment to patient safety ...

    Brampton, Ontario

    4 days ago

  • Company Description · One of Canada's Best Diversity Employers and Greater Toronto's Top Employers for many consecutive years, William Osler Health System (Osler) provides a safe and supportive health care network to grow your career. Osler is nationally recognized for its commit ...

    Brampton, Ontario

    4 days ago

  • · Company Description · One of Canada's Best Diversity Employers and Greater Toronto's Top Employers for many consecutive years, William Osler Health System (Osler) provides a safe and supportive health care network to grow your career. Osler is nationally recognized for its com ...

    Brampton, ON, Canada

    4 days ago

  • We are seeking a Supervisor/Charge (Point of Care Testing) to coordinate activities with POCT staff, oversee operations and maintenance protocols, quality assurance and quality control proficiencies. · Coordinates the activities with Point of Care Testing (POCT) staff · Oversees ...

    Brampton, ON LR J

    1 week ago

  • Work in company

    Metal Flashing Supervisor

    Only for registered members

    The Metal Flashing Supervisor is responsible for coordinating materials and crews to execute metal flashing projects. They communicate with clients and internal teams to ensure timely completion of tasks. · ...

    Mississauga, Ontario

    1 month ago

  • Work in company

    Metal Cladding Supervisor

    Only for registered members

    Are you an experienced professional in the metal cladding industry? Do you have a passion for delivering exceptional solutions? · ...

    Mississauga, Ontario

    1 month ago

  • Work in company

    CNC Machine Operator

    Only for registered members

    Urgently requiring a CNC Operator in Courtneypark East, Mississauga, Ontario. The location is transit accessible. · This position is in our client's manufacturing department and is to start immediately. There is potential for this role to become permanent and will be assessed ove ...

    Mississauga $42,000 - $68,000 (CAD) per year Full time

    2 days ago

  • Work in company

    Client Services Coordinator

    Only for registered members

    We are hiring Client Services Coordinators to work at our Mississauga office. · We offer competitive wages,RSP matching,benefits,paid sick days,and more. · Collaborate with nurses,nurses assistants,and clients. · ...

    Mississauga, Ontario

    1 week ago

  • Work in company Remote job

    Psychologist Position

    Only for registered members

    We are looking for a psychologist to join our growing practice part-time. We offer training in neurofeedback and biofeedback as well as mentoring for BCIA. · Registration with the College of Psychologists of Ontario (competency in Clinical or School Psychology preferred) · Experi ...

    Mississauga, ON

    1 month ago

  • Work in company

    Administrator

    Only for registered members

    We are on a mission to build a world-class team that drives innovation, growth, and excellence. As we scale rapidly, we are looking for an Administrator who will be responsible for maintaining the daily vehicle operations at Clutch. · ...

    Mississauga, Ontario

    2 weeks ago

  • Work in company

    Administrator

    Only for registered members

    We're looking for an Administrator who will be responsible for maintaining the daily vehicle operations at Clutch. Ensuring that you deliver an incredible customer experience is a key part of this role. · Work extensively with Google Sheets to gather and manage data required for ...

    Mississauga, Ontario, Canada

    2 weeks ago

  • Work in company

    Administrator

    Only for registered members

    We are on a mission to build a world-class team that drives innovation, growth, and excellence. As we scale rapidly, we are looking for an Administrator who will be responsible for maintaining the daily vehicle operations at Clutch. · This role is an integral part of our Field Op ...

    Mississauga, ON

    2 weeks ago

  • Work in company

    Technologist, Operations

    Only for registered members

    + Job summary · Reporting to the Supervisor, Operations and Maintenance Program Coordination, the successful candidate will assist in delivering operational maintenance and seasonal programs for the division and assist with customer service. · + ResponsibilitiesOrganize plan sche ...

    Mississauga, Ontario

    1 month ago

  • Work in company

    Screening Officer

    Only for registered members

    Req ID: 27165 · Vacancy Type: Temporary · Contract Duration: 2 year contract · Number of Positions: 1 · Closing Date: 02/27/2026 · Job Summary · Under the direction of the Supervisor, Administrative Penalty System, Screening Officers will be responsible for the adjudication of Ad ...

    Mississauga, Ontario

    1 week ago

  • Work in company

    Metal Flashing Supervisor

    Only for registered members

    Metal flashing supervisor responsible for arranging materials, coordinating crews and clients, and ensuring safety protocols are followed. · Arrange materials for assigned projects. · Review previous day's attendance and prepare project progress report. · Communicate with clients ...

    Mississauga $50,000 - $90,000 (CAD)

    1 month ago

Jobs
>
Mississauga