Executive Administrative Assistant - Edmonton, Canada - Alberta Precision Labs

Alberta Precision Labs

Verified Company

Edmonton, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Your Opportunity:

Description:

The Executive Administrative Assistant provides a variety of specialized administrative functions to support the office of the Executive Director, Hospital Laboratory Services and Program Director, Business Performance.

This role develops a wide variety of documents for the Leader's approval, maintains the Leader's calendar of appointments, makes meeting and travel arrangements, researches and prepares background materials for executive meetings, takes minutes and tracks meeting follow-up items, and tracks and monitors action requests.

The Assistant creates detailed reports and monitors financial information such as monitoring budget variances, and processing invoices or expense claims.

This position acts as a resource to other administrative support staff within the portfolio, service, or other offices and responds to day-to-day administrative inquiries on behalf of the Leader's office.

The Assistant also supports special projects within the portfolio or service, and carry-out administrative projects related to the Leader's office.

Provides support to other areas within Laboratory Services as the operational need arises.

Classification: Executive Administrative Asst
Union: LAB EXEMPT
Unit and Program: Hospital Laboratories, Business Performance
Primary Location: Enterprise Square
Location Details: Eligible to work remotely within Alberta
Employee Class: Regular Full Time
FTE: 1.

00

Posting End Date: 13-JUN-2023

Date Available: 03-JUL-2023

Hours per Shift: 7.75
Length of Shift in weeks: 1
Shifts per cycle: 5
Shift Pattern: Days
Days Off: Saturday/Sunday
Minimum Salary: $21.46
Maximum Salary: $35.79
Vehicle Requirement: Not Applicable

Required Qualifications:

Post-secondary certificate in Office or Business Administration. Minimum 3 years administrative/secretarial experience supporting a leader, preferably in a healthcare setting. Advanced working knowledge of Microsoft Office Suite (Outlook, Word, Excel, Visio, PowerPoint, Teams).

Additional Required Qualifications:

Excellent oral and written communication skills with previous experience drafting correspondence.

Preferred Qualifications:

Post-secondary diploma in a related field. Working knowledge of Oracle (PeopleSoft, MarkView). Proficiency in developing databases and/or advanced Excel spreadsheets and reports.

Knowledge of applicable AHS and APL policies, procedures and systems (e.g., staffing policies and systems, payroll procedures, financial policies and systems).

Expertise using AHS administrative systems and processes.

Please note:

All postings close at 23:59 MT of the posting end date indicated._

Security Screening:

A satisfactory criminal record check and/or Vulnerable Sector Search is required prior to your first day of work. Additionally, all employees have an ongoing duty to disclose any charges or convictions _that may occur during their employment with APL._