Executive Assistant - Montréal, Canada - CIMA+

CIMA+

Verified Company

Montréal, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Job Description Mission**The Executive Assistant will be responsible for various administrative aspects and will be responsible for assisting the vice-presidency for the Transportation sector. The Executive Assistant will also be responsible for document management, quality control and administrative correspondence.

We offer a flexible hybrid working arrangement, allowing you to work from home and from our offices in the Metropolitan area.

Main responsibilities

Manage the diary and expense accounts of the Transport Vice-Presidents
Assist in business development and support colleagues in the department by planning, organising meetings, travel and making reservations when necessary.
Prepare and revise correspondence and all other types of documents using the appropriate format.
Provide support for the production, revision and layout of presentations, spreadsheets, reports, service offers, contracts and other texts in French and English, as required
Look after the Transport Centre of Excellence
Manage and monitor events and association subscriptions (registrations, coordination of conference attendance, etc.)

Qualifications

College or vocational diploma (DEC, AEC or DEP) in administration, communications, office automation or another relevant field
5 years' experience in administration or a related field, or relevant experience as an administrative assistant, executive secretary and/or administrative coordinator
Fluency in written and spoken French and English. Bilingualism is an essential requirement for this position in order to communicate effectively with a wide range of stakeholders, including our customers, partners and crosssectoral teams at national level.
Initiative, team spirit, good judgement, strong sense of aesthetics in communications, high concern for quality of work and attention to detail, ability to manage priorities and pressure
Proficiency in MS Office suite (Word, Excel, Outlook, PowerPoint and Visio) and Adobe Pro

Additional Information
Accommodations are available on request. Your Business Partner will process your request.