Technical Administrator - Ottawa, Canada - Regional Group

Regional Group

Verified Company

Ottawa, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

We are seeking a Technical Administrator to support both the Multi-Family and Commercial team and the Land Development team in meeting strategic goals and objectives.

About the role

Your key accountabilities will include:
- maintaining executives' calendars by planning and scheduling meetings, conferences, teleconferences, and travel.
- assisting with record tracking and filing, cheque requisitions and transmittals.
- completing and actioning monthly credit card statements for the Executives.
- maintaining hard copy and digital project files and archiving superseded files as required.
- posting all documents to the server during all phases of a project.
- taking minutes of team, city and site meetings and ensures action items are highlighted.
- conducting internet research as requested.
- preparing and managing reports, meeting materials, and other communications in a way that is professional and reflective of the firm.
- proofreading, editing, and revising written materials to the highest standard; liaising with marketing as required for graphics and branding.
- maintaining full contact list of all staff, Trade Partners, Consultants.
- assisting with the annual budgeting process.

About you

You have/are:

3 years' experience in a coordination or technical support role.

- friendly, engaging and have a positive personality.
- a strong team player.
- strong written and verbal communication skills.
- highly organized with ability to prioritize multiple tasks from multiple sources in a busy environment.
- proficient with Microsoft Project, Excel, Word, Outlook.
- the ability to read/understand working drawings (asset).
- the ability to process large volumes of information.
- flexible with ability to embrace frequent change.

About us

We:
- empower our people to strive for creativity, uniqueness, and distinction.
- are driven by values of Integrity, Commitment, Innovation, Attention, Balance, Gratitude, and Leadership.
- have a Commercial portfolio of over 2million sf existing portfolio plus additional development potential of over 3Million sf.
- are actively pursuing portfolio growth opportunities.
- have been shaping real estate in Ottawa for 60 years.
- are proud of our fun and professional environment that promotes and rewards learning, development, and success.

We offer a dynamic opportunity with an attractive base salary and benefits.

If you are an applicant with disabilities and require accommodations, please let us know in advance so that we may arrange for their provision.

Schedule: