Office Coordinator - Victoria, Canada - The Firelight Group

The Firelight Group

Verified Company

Victoria, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Position title:
Office Coordinator

Position type:
Full Time, Permanent

Location:
Edmonton, AB or Victoria, BC

Reports to:
Operations Manager

Supervised by:
Operations Manager

Salary range:
Competitive, commensurate with experience

Application Deadline:
Until position filled

Position start date:
August 2023

Background:

Job Duties:

Reporting to the Operations Manager, the Office Coordinator is responsible for coordinating the day-to-day office administration across all Firelight locations.

They will oversee office communications and support essential operations. This can include managing mail, coordinating meetings and ensuring efficient workflow and effective communication within the office environment. This role will be key in effectively managing communication between the Operations Manager and the various Firelight offices. This position is based out of the Victoria or Edmonton office and manages Vancouver and Toronto office needs remotely.

Key Responsibilities

Operational:

Ordering and managing office inventory and furniture
Providing onsite and remote office and administrative support
Keeping office supplies, tech supplies, and grocery items stocked
Operating as main point of contact for all vendors and managing all maintenance initiatives
Receiving packages & deliveries
Managing the office schedules
Manage and track office keys and fob passes
Greet new staff and assist with onboarding new staff to each office
Perform reception duties including answering the phone, greeting visitors, managing incoming and outgoing mail

Administration:

Provide daytoday organizational and administrative support to the organization
Composing technical and administrative communications and interoffice communication
Coordinating domestic and international travel, including but not limited to, flight, hotel, and car rental reservations
Managing document signatures to completion
Other administrative as assigned by business leads and executives as required
Support the redevelopment of Operations files within Firelight's internal digital shared file system
Support and coordinate onsite meetings and staff events including room and catering setup

Qualifications

Post Secondary Education in office administration, management, or related fields preferred
Three plus years' experience in an administrative or clerical position, preferably with a consulting company
Success in this position requires effective communication skills, efficiency and thoroughness, focus on results, relationship building, service orientation, team building and teamwork

Skills

Proficiency in Microsoft Office Suite of tools
Proficiency in navigating iOS and PC environments
Proficiency in digital filing systems
Knowledge of the consulting working environment
Experience fostering positive business relationships in a remote work environment
Experience as an Office Coordinator
Experience collaborating with all levels of the organization from front line to executive leadership

Firelight offers compensation commensurate with skills and training, within industry standard ranges.

We offer a progressive, flexible workplace and the following benefits:

Full Time, 4 day workweek (Monday to Thursday, 32 hours)
2 weeks' annual leave and seasonal holiday in the last week of December, as well as bankable overtime
Professional development funds
Annual retirement savings plan contribution
Benefits (extended medical, vision, dental) after probation period
Disability, Life insurance
Child care benefit, (up to $3,000 a year) and additional mental health benefits (up to $1,500 a year)
Maternity and parental leave topup
Casual dress
Employee assistance program

To apply:
Please respond to our online ad with a resume and cover letter addressed to Ashlee Campbell, HR Generalist. We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.

Firelight is committed to respecting diversity within our workforce and specifically to increasing the number of Indigenous employees within our organization.

As a result, _we encourage all Indigenous applicants to self-identify in our recruitment and staffing processes and preference may be given to these applicants.

_

Working at the Firelight Group means being passionate about what we do. Be part of our amazing team, with a very exciting future.

Job Types:
Full-time, Permanent

Benefits: