Receptionist - Winnipeg, Canada - SAM Management Inc

Description

Job Profile

The position supports senior management and staff while working on a wide range of projects,initiatives and action items that support the delivery of quality services to SAM Management's internal and external stakeholders.

Qualifications:

• Diverse coordination and communication skills to foster collaboration, provide recommendations and advice, resolve conflicts and proactively mitigate/manage issues.
• Strong verbal and written communication skills to communicate effectively with staff, client and stakeholders, and excellent interpersonal skills to build strong working relationships
• Attention to detail, with demonstrated organizational and time management skills to plan,balance, and manage competing priorities and workload demands while ensuring organizational standards are met.
• Knowledge of Not for Profit Organizations
• Knowledge of Board Administration activities, process, policies, roles and

responsibilities.

• Experience using electronic file management systems.
• Significant experience in providing customer service and proactively problem solving
• Proficiency working with Microsoft Office suite Accountabilities
• Ensuring organizations' compliance with corporate requirements
• Ensuring that information is complete, detailed and accurate
• Representing SAM Management Inc in a positive manner through professional conduct and upholding the mission statement and values of SAM Management Inc.
• Treating fellow employees with respect and dignity, understanding their jobs and their importance to SAM Management Inc, and cooperating in achieving their goals
• Skilled at setting priorities, developing work schedules, monitoring progress and tracking details, data, information and activities
• Highly organized, focused attention to details and capable of organizing own work with a minimum of direction.
• Ability to use initiative and independent judgment within established policy and procedural guidelines.
• Ability to be flexible and creative in working with limited resources and multiple deadlines

Primary Duties and Responsibilities

• Coordinates all aspects of the reception area and provides administrative support to the Property Management team. Providing Administrative support to senior staff and clients
• Receiving and distributing incoming mail; reviewing and evaluating mail to identify items requiring priority attention
• Sorting and stamping outbound mail
• Receiving and screening telephone calls and messages, responding to general requests and inquiries and identifying calls requiring priority attention by other staff members
• Receiving visitors to the office, responding to general requests and determining who best can respond to requests requiring more expertise
• Handling after hours call distribution
• Performing a wide variety of secretarial and administrative duties as required by the Property Management team
• Filing and scanning paperwork and ensuring S.A.M. policies for correspondence are met
• Maintaining a central filing system
• Defining procedures for file retention and disposal
• Ensuring filing system is maintained and up to date and arranging for files to be purged and shredded as required
• Overseeing and troubleshooting usage of office equipment including telephones, photocopier,postage machine, point of sale equipment etc
• Anticipating need and ordering office supplies and furnishings within established budget
• Liaising with the landlord regarding office and building issues
• Maintaining the office condition and arranging for necessary repairs, cleaning etc
• Managing the key control and alarm system for the office
• Analyzing and monitoring internal office processes and systems and making recommendations for improvements

Knowledge Capture:

• Implementing and maintaining an electronic filing system with administrative control over access
• Ensuring security, integrity and confidentiality of data
• Defining procedures and file retention and disposal
• Creating, maintaining and implementing a schedule and process for broker licenses, insurance,contracts and mortgage renewals

Working Conditions

• Office environment on site at SAM Management Inc
• Position is full time

Conditions of Employment:

• Must be legally entitled to work in Canada
• A satisfactory Criminal Record Check
• Competitive salary and benefits depending on qualifications and experience.

SAM Management Inc. supports equitable employment practices and promotes representation of designated groups (women, Indigenous people, persons with disabilities, visible minorities.


Salary:
$14.15-$17.50 per hour


Flexible Language Requirement:

• French not required

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Winnipeg, MB R3G 3M3: reliably commute or plan to relocate before starting work (preferred)

Education:

• DCS / DEC (preferred)

Work Location:
In person