Scheduling Officer - Toronto, Canada - University of Toronto

University of Toronto

Verified Company

Toronto, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Date Posted:02/24/2023

Req ID: 29901

Faculty/Division:
Faculty of Arts & Science

Department:
Faculty Registrar

Campus:
St. George (Downtown Toronto)

Position Number:

Description:

About us:

The Faculty of Arts & Science is the heart of Canada's leading university and one of the most comprehensive and diverse academic divisions in the world.

The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.

We can only realize our mission with the dedication and excellence of engaged staff and faculty.

The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration.

At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.

Your opportunity:

The Office of the Faculty Registrar works closely with departments and colleges at the University of Toronto, concerning virtually all matters relating to Arts and Science students.

Our department members are dedicated to aid all students to the greatest extent, to make their university experience as smooth and seamless as possible.

We coordinate personal, financial, and academic counselling, registration and enrolment, student records, transfer credit, petitions, final examinations, and graduation.

Reporting to the Associate Director, Scheduling & Examinations, the Scheduling Officer is responsible for working closely with academic units to set the timetable for effective scheduling and room utilization.

The incumbent is responsible for working closely with departments to gain a better understanding of their pedagogical and scheduling needs, collecting and analyzing classroom data and preparing statistical reports regarding enrollment trends and classroom utilization per academic session.

Your responsibilities will include:

Probing for information to ensure that scheduling constraints are known
Analyzing and documenting room requirements for course delivery
Following rules and procedural instructions when packing exam materials based on course sections
Keeping wellinformed on University programs, policies and procedures
Frequently responding to complaints and using informal negotiation skills to resolve exam related issues
Serving as a resource on specific issues to a group of specialists

Essential Qualifications:

Bachelor's Degree or acceptable combination of equivalent experience.
Minimum four (4) years experience in a University or postsecondary environment,preferably in a Registrar's office.
Experience with scheduling processes, manipulation of data, working with databases and statistical analysis is required
Demonstrated experience meeting deadlines in a fastpaced, high volume environmen twith a focus on attention to detail
Experience running queries, data management and data analysis
Experience with SQL is required
Accurate data entry and keyboarding skills
Proven ability to deal effectively with intricate and varying tasks as well as adaptability tolearn and work with specialized software
Ability to analyze data (classroom/seat utilization) and understand the data and results interms of resource needs is required
Expertise in the use of MS Excel at an advanced level and experience with Student Information Systems, preferably ROSI is required.
Excellent communication skills with the ability to informally negotiate to secure cooperation from a wide range of people who may be

To be successfulin this role you will be:

Diplomatic
Discerning
Intuitive
Patient
Perceptive
Tactful

Please note, this position is for a 1-year term.

Closing Date: 03/07/2023, 11:59PM ET

Employee Group:

USW

Appointment Type:
Budget - Term

Schedule:
Full-Time

Pay Scale Group & Hiring Zone:

Job Category:
Registrarial Services

Recruiter:
Kecha Holland

**Lived Experience Statement