Office Administrative Assistant - Grande Prairie, Canada - Feast Interactive

Feast Interactive

Verified Company

Grande Prairie, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

We are searching for an Office Administrative Assistant to provide support to the administration department to ensure smooth day-to-day operations.

This includes cross-communication between departments, clerical work, and assistant duties.

Responsibilities:

Managing office tasks such as crafting reports, filing, reordering supplies, presentations, and setting up for meetings.
Attend meetings to record minutes.
Answering phone calls and rerouting callers to the appropriate person.
Anticipate any needs in order to ensure a positive and seamless experience.
Providing realtime support by making appointments and staving off conflicts.
Perform general office duties such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.
Greet visitors or callers and determine whether they should be given access to specific individuals.
Handle travel arrangements such as booking flights and cars, and making restaurant and hotel reservations.
Use computers to generate documents, reordering supplies, make notes from meetings, and create presentations.
Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees, and boards of directors.
Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database or presentation software.
Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
Other duties may be assigned.