Personal Secretary - Calgary, Canada - GENIE DISTRIBUTORS INC

GENIE DISTRIBUTORS INC
GENIE DISTRIBUTORS INC
Verified Company
Calgary, Canada

1 week ago

Sophia Lee

Posted by:

Sophia Lee

beBee Recruiter
Description

Work Term:
Permanent


  • Work Language: English
  • Hours: 30 to 40 hours per week
  • Education: College, CEGEP or other nonuniversity certificate or diploma from a program of 1 year to 2 years
  • Experience: 1 year to less than 2 years

Tasks:


  • Arrange and coordinate seminars, conferences, etc.
  • Supervise other workers
  • Train other workers
  • Record and prepare minutes of meetings, seminars and conferences
  • Determine and establish office procedures and routines
  • Schedule and confirm appointments
  • Answer telephone and relay telephone calls and messages
  • Answer electronic enquiries
  • Compile data, statistics and other information
  • Order office supplies and maintain inventory
  • Arrange travel, related itineraries and make reservations
  • Greet people and direct them to contacts or service areas
  • Open and distribute regular and electronic incoming mail and other material and coordinate the flow of information
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms and other documents
  • Prepare contracts and other papers

Computer and technology knowledge:


  • Electronic scheduler
  • MS Excel
  • MS Office
  • MS PowerPoint
  • MS Word
  • MS Windows

Area of specialization:


  • Correspondence
  • Reports and records
  • Contracts
  • Financial statements
  • Invoices

Security and safety:


  • Criminal record check

Transportation/travel information:


  • Willing to travel regularly
  • Travel expenses paid by employer
  • Public transportation is available

Work conditions and physical capabilities:


  • Fastpaced environment
  • Work under pressure
  • Tight deadlines
  • Repetitive tasks
  • Attention to detail

Personal suitability:


  • Ability to multitask
  • Accurate
  • Client focus
  • Excellent oral communication
  • Excellent written communication
  • Flexibility
  • Organized
  • Reliability
  • Team player

Health benefits:


  • Dental plan
  • Health care plan
  • Vision care benefits
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