Payroll Administrator - Waterloo, Canada - University of Waterloo

University of Waterloo

Verified Company

Waterloo, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Overview:

Term: 1 year

Responsibilities:

Accurately calculate, enter and review pay related information in Workday

Review pay related submissions for completeness and compliance with government legislation, University policy, and established processes and procedures
Follow up with other teams within HR or campus departments where data is incomplete or noncompliant, or where clarification is needed
Validate retroactive earnings and deductions, and calculate and validate topup payments for eligible employees on maternity/parental/adoption leave
Enter payroll data such as voluntary and involuntary deductions, retroactive pay items not handled by Workday's retro functionality, additional pay items, payments on termination, prepaid benefit amounts, manual salary transfers, garnishments, special letters, and CPT30 forms

Review and balance the bi-weekly and monthly payrolls to ensure employee pay data is accurate before the pay is confirmed and released

In coordination with other members of the payroll team, run payroll calculations, incoming interfaces, and balancing and audit reports
Review earning, deduction, and tax data and compare to supporting documentation to verify accuracy
Make corrections in Workday where necessary, or coordinate with other teams within HR to have corrections made
Run outgoing interfaces and distribute deduction reports once pay processing is complete
Organize, maintain, and file documentation related to the payroll function for audit purposes
Produce offcycle payments or adjustments as required

Process bi-weekly and monthly payrolls from beginning to end in coordination with the Assistant Payroll Manager while adhering to strict deadlines (Senior Payroll Administrators)

Run all processes in Workday needed to facilitate data entry, verification, confirmation and transmittal of the pays
Coordinate production and distribution of pay advices, cheques, payroll registers and remittance reports, etc.
Transmit electronic credit and debit files to the bank, verify acceptance, and deal with any rejected deposit amounts as required
Place bank recalls for direct deposit amounts and stop payment requests for cheques as necessary
Respond to inquiries in a timely fashion as per Human Resources' service standards
Perform research where necessary to provide an accurate answer
Communicate policy, procedural, and legislative requirements to customers who often have little or no understanding of payroll
Provide functional assistance with regard to Workday Payroll selfservice features and Time Tracking data entry
Deal with sensitive or personal information in a confidential and professional manner
Confer with, or escalate matters to, senior level team members as appropriate

Other duties include, but are not limited to:

Prepare cheque requests for government remittances, garnishments, general deductions, etc., and forward to Finance
Process pay reversals and adjustments in Workday to maintain accuracy of employee records
Prepare foreign fund payments for processing in coordination with Finance department
Prepare and file Records of Employment (ROEs) electronically with Service Canada for employees who terminate or have a break in service
Assist with yearend adjustments and corrections as required and respond to customer inquiries related to yearend slips
Participate in annual and adhoc audits, providing backup paperwork and commentary on process where necessary
Participate in user acceptance testing for upgrades, updates and implementation of new functionality as required
Contribute to creation and maintenance of standard operating procedures
Assist with training of new team members and coop students as required
Look for continuous improvement opportunities related to efficiency and payroll best practice and bring forward to Payroll Manager
Special projects as assigned

Qualifications:

23 year postsecondary education in business accounting or similar course of study
Has attained, or is working towards, Canadian Payroll Association Payroll Compliance Practitioner certification (PCP)
Must be willing to participate in professional development in order to keep a breast of changes in the field and maintain certification once attained
25 years of progressive payroll experience in a large scale, fast paced environment
Experience in the Higher Education sector preferred
Strong knowledge of Canadian tax provisions, provincial/federal programs including CPP, EI, provincial healthcare, workers compensation, etc., and provincial employment standards
Strong customer service, and oral and written communication skills
Ability to work as a member of a team
Accuracy and attention to detail in work, proven analytical and problemsolving skills
Ability to multitask and prioritize work, at times with conflicting priorities
Experience with Workday Payroll and Time Tracking or other inhouse payroll system
Interme