Office Manager - Okotoks, Canada - REAL-R

REAL-R

Verified Company

Okotoks, Canada

4 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

REAL-R is looking for an Office Manager for a dynamic law firm in Calgary as a contractor to cover a maternity leave.

Qualifications:

Must have 4 plus years' experience as a law firm administrator
Demonstrate excellent organizational, time management, and problemsolving abilities
Demonstrate superior oral and written communication skills
Demonstrate keen attention to detail, with an ability to effectively manage constraints and competing priorities
Demonstrate the ability to complete multiple tasks on initiatives of varying complexity
Demonstrate the ability to take on new challenges and develop skills
Ability to work cooperatively in a supportive team atmosphere
Proficiency in Word, Outlook, PowerPoint, and Excel
Experience with PCLaw
Some Bookkeeping experience and payroll experience is preferred
Working independently while reporting directly to managing lawyer
Bachelor's degree is preferred
High level of organization, strong attention to detail and accuracy required

The duties for this role include, but not limited to:

Supervision of administrative & support staff and manage personnel scheduling
Executive assistant to Managing Partner
Facilitate the day to day operations of the law firm
Implement and maintain procedures/office administrative systems
Maintain staff records for vacation, sick time, overtime, leaves, etc.
Update employee, staff employment and procedures manuals and facilitate the implementation of the same
Assist with the recruitment, interviewing, hiring, firing, reviews, benefits, on and off boarding
Assist with employee retention sustaining an open and honest culture
Day to day accounting assistance and management
Law Society compliance
Ensure billing, accounts and collections are attended to in a timely manner
Assuring firm and client payables are processed and receivables collected
Coordinate with landlord regarding leased premises, organize the setup of an office (renovations, designs, and moves) and work with contractors, janitorial and moving companies
Work with suppliers regarding purchase or lease of office equipment and maintenance and service contracts
Purchase and maintain office furniture and fixtures, ordering stationery supplies, toner products, kitchen supplies
Liaise with suppliers and vendors for such items as document management and destruction, janitorial and cleaning services and building maintenance
Maintain and implement a disasterpreparedness plan to minimize loss of information and disruption of client services
Maintain memberships of lawyers to various organizations
Track education of staff and lawyers
Registration of staff and lawyers participation in continuing education
Working inhouse or with outsourced experts to purchase, lease and maintain computers, programs, servers, offsite backups, cell phones and all other equipment required for the efficient operation of the firm
Schedule service and upgrades to equipment and programs
Deal with any crisis that may arise including power outage, corrupt programs
Train staff and lawyers on the equipment and programs