Administrative Assistant - Aurora, Canada - JANA Corporation

JANA Corporation

Verified Company

Aurora, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Administrative Assistant
JANA has a progressive culture of personal and professional growth.

With a vested interest in each employee's professional growth and continuous improvement as an individual, JANA supports professional development, continuous education, industry participation and technical accreditations.

Other Perks that come with joining JANA's Team include:

Highenergy

Collaborative Environment:
JANA combines the energy of a start-up software organization with the discipline of a precision engineering firm.

Regular Social Events: Join the entire JANA Team for fun Social Events like our Weekly Kahoot and Beer Club, Annual Birthday Bonspiel, Ice Cream Parties, Holiday events, Cinco de Mayoeven an Easter Egg Hunt
BestinClass Benefits: JANA offers all employees a comprehensive benefits package including Medical, Dental, Vision, Life Insurance, Disability coverage, as well as our great Wellness Benefit
Giving Back: JANA is dedicated to giving back to our community in various ways. Every year we hold an annual food drive for the Aurora Foodbank and have become one of their top contributors
JANA promotes a healthy worklife balance: Through our comprehensive vacation program, floater days, and a hybrid work environment (combination of inoffice and workfromhome), JANA employees are able to take time to rest and rejuvenate

JANA's Administrative Assistant is responsible for supporting an assigned group of Executives.

An energetic personality who is comfortable wearing many hats and unafraid of new challenges, the Administrative Assistant reports to the Chief Operating Officer.

Responsibilities:

Provides administrative support to assigned Executives with mínimal direction or supervision
Executive calendar & schedule management, ensuring effective prioritization and preparation
Executes consistent and precise followup by ensuring issues are resolved and projects completed in a timely manner
Support some recruitment activities, as needed
Understands priorities and can support the management of correspondence & communications and execute independently as required
Expense management, reconciliations and reporting
Supports the coordination & facilitation of presentations, meetings, etc. including the preparation of presentation materials
Maintains the absolute highest levels of confidentiality and integrity
Demonstrates a high level of initiative and independent performance
Informs Executives of important information, decisions and deadlines necessary for daytoday operations, making recommendations for action as appropriate
Produces excellent work product without typographical or grammatical errors
Completes special projects and other duties as assigned
Provides backup support to other departments as assigned

Qualifications:

Undergraduate degree in Business, Administration, or equivalent
3+ years experience working as a managementlevel assistant
Proven ability to work in a fast paced and deadlinedriven environment
Meticulous, selfmotivated, able to work independently as well as part of a team
Exceptional written and verbal communication skills
Demonstrated professionalism in dealing with sensitive and confidential issues and individuals at all levels of the corporation
Excellent MS Office skills
MS Word, Outlook, PowerPoint & Excel
Out of the box thinker with good judgment and decisionmaking abilities
Strong organizational and planning skills with ability to multitask and handle changing/ competing priorities
Positive attitude and sets high standards for themselves and their work
Thrives on ensuring attention to detail and accuracy in everything they do