Administrative Officer - Victoria, Canada - University of Victoria

University of Victoria

Verified Company

Victoria, Canada

21 hours ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Organizational Unit- University of Victoria -> Faculty of Fine Arts -> Music- Location- University of Victoria - Victoria, BC V8W 2Y2 CA (Primary)- Posting Close Date- 23 August 2023- Please note that positions will close at 4 p.m.

on the closing date.- FTE

.

0- Salary Grade- $70, $91, Additional Posting Information- N/A- Salary posted will be pro-rated based on FTE- Classification- Administrative Officer/SG10- Start Date- 9/22/2023- End Date

0/12/2024- Employee Group:

PEA
Term
# of Hires Needed
1
Category
Administrative and Support Services
About this OpportunityThe University of Victoria is one of Victoria's largest employers and one of Canada's best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria's diverse academic programs, world-class research and commitment to civic engagement.

The salary range for this position is:

Recruitment range:
$70,137- $77,330 starting salary determined by the PEA Collective Agreement.

Performance range:
starting salary to max of $91,214 is available through annual performance increases.

_ This position is eligible for a Hybrid Work Arrangement_

Job SummaryThe School of Music is an academic unit in the Faculty of Fine Arts with a complement of 23 regular faculty members, 5 support staff and up to 20 sessional instructors.

The Administrative Officer (AO) is responsible for the administrative, financial and undergraduate admission process of the school.

The position reports directly to and works closely with the Director of the School to deal with the immediate everyday administrative demands and to initiate and assist with the long-term planning and academic goals of the school in conjunction with the strategic goals of the faculty and university.

The AO provides leadership, advice, direction and problem solving on matters related to interpretation of university policies, contracts and procedures to the Director, faculty, graduate students and undergraduate students (both in the BMus program and in the Combined Program in Music and Computer Science).

The AO is responsible for annual enrollment management and development of the undergraduate and graduate academic timetables. Manages waitlists; advises the Director on enrollment issues; and assists with annual sessional teaching assignments. Maintains enrollment records and teaching assignments and prepares reports.

The AO coordinates and manages the financial functions of the school, including budget analysis, forecasting, and monitoring of operating budgets and specific purpose accounts.

The AO approves and coordinates the purchase of equipment for teaching and research purposes.

The AO is responsible for the direct supervision of two CUPE 951office staff, the school Concert and Publicity Manager, and one Senior Laboratory Instructor; coordinates and oversees office administrative procedures and replacement staff members as required.

In addition, the AO oversees all human resource paperwork for school members, sessional lecturers and music performance instructors and students.

Job RequirementsThis position requires an undergraduate degree plus a minimum of three years of related administrative, budget management, supervisory and communications experience in an academic or complex administrative environment.

An equivalent combination of education and experience may be considered.

In addition this position requires:

Excellent analytical, critical thinking and problem solving skills
FAST, Banner or other student record management systems experience
Superior communication skills, both written and verbal
Ability to build and maintain productive working relationships with all stakeholders
Ability to work independently and collaboratively in a team environment
Demonstrated organizational and administrative skills
High level of knowledge with respect to financial and budget matters
Demonstrated ability to manage multiple projects, prioritize, make decisions independently, be selfmotivated, and consistently meet deadlines
Superior computer skills using MS Office and knowledge of webauthoring tools
Strong organizational skills, with ability to manage multiple budgetary and procedural projects, prioritize, make decisions independently, be selfmotivated, and consistently meet deadlines.
Ability to work effectively with a diverse population and with all levels of university personnel
Demonstrated leadership, supervisory skills and the ability to inspire a team

Preferences or Assets:

Background in Music or Fine Arts
Knowledge of the principles and practices and administrative systems of the University

Territory acknowledgement

We acknowledge and respect the lək̓wəŋən peoples on whose traditional territory the university stands and the Songhees, Esquimalt and W̱SÁNEĆ peoples whose historical relationships with the land continue to this day.

**Equity a