Executive Assistant - Montague, Canada - Health PEI

Health PEI Montague, Canada

3 weeks ago

Description

Position:

Executive AssistantFTE:

Permanent, Full-TimeDepartment:

Health PEI,Location:

CharlottetownSalary:
$ $33.

93 Per HourStart Date/Term Length:
Commencing Immediatley

About The

Position:

Reporting to the Chief Executive Officer of Health PEI, the Executive Assistant position is responsible to ensure planning, coordination and implementation of daily divisional and strategic program requirements by maintaining close contact within HPEI, across divisions and external parties, having a positive working relationship with the Premier's/Minister's/Deputy Minister's Office/Health PEI Board/Legal/internal across divisions/external stakeholders.

This position will involve maintaining the CEO's schedule, facilitation & coordination of staff, coordinate financial process, providing logistical and travel supports, and working on operational related projects in order to contribute to the smooth process of the Chief Executive's Office.

Duties:

Review all requests that come from the Minister's Office for the Chief Executive Officer's Office and follow up accordingly;Coordinate and organize Briefing Notes within the Chief Executive's Office in order to prepare for the Minister for the Legislature.

This includes reviewing the documents, disseminating to the correct divisions, setting deadlines, review all documents prior to sending to the Minister and managing version control;Manage all compliments and complaints that come from the Minister's Office by entering into the Provincial Safety Management System (PSMS), tasking to the appropriate Director/Administrator/Manager, follow up to ensure that all tasks are completed and tracking all requests in a spreadsheet for review with the CEO;Coordinate and track all inquiries from Minister's office and respond or direct to the appropriate person for follow up;Ensure that necessary background material is researched and available for briefing the CEO/DM/Minister within tight timelines;Liaise with the Minister's Office/DHW to organize meetings/eventsScreen incoming mail; locate and attach relevant material; flag and/or summarize information to facilitate replies; redirect mail not requiring the CEO's personal attention; and follow up at own discretion;Reply to written and telephone inquiries which includes composing both routine and more substantive correspondence; providing information and explanation of the organization's operations; searching files and records to obtain information: and referring inquiries requiring in-depth subject matter knowledge to appropriate staff; follow up for completion, and ensure feedback loop is closed;Manage all compliments and complaints that come from the Minister's Office by entering into the Provincial Safety Management System (PSMS), tasking to the appropriate Director/Administrator/Manager, follow up to ensure that all tasks are completed and tracking all requests in a spreadsheet for review with the CEO;Coordinate input from various staff to ensure a timely response for the CEO;Assess and investigate requests for information, complaints; prepare and deliver initial responses; use appropriate interviewing and analytical techniques;Monitor divisional budget through Business Objects and prepare accounts payable invoices for Chief Executive Officer; review and verify divisional expenditures against departmental expenditure detail; ensure payments are coded to appropriate accounts; ensure CEO is aware of account balances, highlight any discrepancies and follow-up with accounting personnel;Assist CEO in budget forecasting (when applicable) for division; Monitor budget, expenditures and commitments in Oracle, assist in resolving discrepancies, reports/advises issues to the CEO requiring attention;Coordinate the budget book /Capital Budget /management plan updates in order to prepare for the Finance Department;Checks supplier invoices/purchase instruments to ensure financial coding is correct and attached invoiced are signed by appropriate personnel;Coordinate the in-province/out-of-province travel process.

Audit all incoming travel requests to make sure all is completed and correct. Collaborate CEO office to make sure requests are approved.

Track all requests that come forward and sent back to requester;Prepare divisional leave records for processing payroll; receive statutory and vacation benefit bank analysis spreadsheets; compile for management team and circulate to ensure balances are maintained; assist staff in interpretation of collective agreements;Review all Treasury Board submissions for the CEO's approval.

Review and track all Treasury Board minutes and Executive Council documents;Maintain administrative files on variety of subjects (including confidential matters of labour relations, discipline, legal issues and financial information), in accordance with records information management policies to permit effective retrieval of information as needed;Liaise on behalf of the Chief Executive Officer with staff, officials of other government organizations and the public to give or obtain information, to provide advice, or to relay instructions, frequently requiring considerable elaboration and instruction;Demonstrate a clear understanding of the Division's/Department's corporate mission and represent management's philosophy and values in daily communications.

Other duties as required.

Minimum Qualifications:

Successful completion of a recognized post-secondary Executive Administrative Assistant/Office Administrative Program;Demonstrated equivalencies will be consideredExtensive experience in a senior office administrative assistant position.

Extensive clerical and computer proficiency experience.
Exceptional organizational and attention to detail.
Excellent time management and coordinating skills with a proven ability to meet deadlines.
Extensive experience in a senior management executive assistant role.
Ability to prioritize tasks and to delegate when appropriate.
Considerable knowledge and experience in accounting and budgeting issues.
High level of motivation, creativity and initiative and an ability to exercise independent judgement is essential.
Strong ability to adapt to changing priorities.
Strong interpersonal skills and verbal communication skills.

Excellent written communication skills, including the ability to write for a wide range of audiences when drafting, proofing or formatting communication materials including briefing notes.

Problem solving/trouble-shooting skills.
Extensive knowledge of the Health and/or Inter-governmental sectors.
Knowledge of government and departmental regulations and procedures.
Confidentiality, high level of political acuity and discretion.
Significant understanding of the positions of stakeholders and other jurisdictions would be a definite asset.

Overnight Merchandising Store Associate

3 weeks ago

Walmart Smiths Falls, Canada

**In addition to base salary, Walmart total compensation may also include bonus incentives, stock options, and more.** · **What you'll do...** · To provide customer service by completing assigned tasks relating to receiving and the flow of merchandise through to the sales floor. ...
Overnight Associate

2 weeks ago

Walmart Canada Smiths Falls, Canada

**Position Summary... **:To provide customer service by completing assigned tasks relating to receiving and the flow of merchandise through to the sales floor. This will be accomplished by unloading trailers, pulling pallets to the floor and assisting in the processing of merchan ...
Automation & Controls Technician

1 week ago

Canopy Growth Corporation Smiths Falls, Canada

The Company · At Canopy Growth, our mission is clear: improve lives, end cannabis prohibition, and strengthen communities. We believe that cannabis can be a force for good. We're building a consumer-centric organization that is focused on sharing the transformational potential of ...
Automation & Controls Technician

3 weeks ago

Canopy Growth Corporation Smiths Falls, Canada

The Company · At Canopy Growth, our mission is clear: improve lives, end cannabis prohibition, and strengthen communities. We believe that cannabis can be a force for good. We're building a consumer-centric organization that is focused on sharing the transformational potential of ...
Project Manager

1 week ago

Kilmarnock Enterprise Smiths Falls, Canada

The Project Manager is responsible for taking on the management of key client projects with the goal of delivering every project on time, within budget and within scope. He or she will coordinate internal resources and third parties/vendors to initiate, plan, execute, monitor, co ...
Auto Parts Clerk

2 weeks ago

CARQUEST Canada Smiths Falls, Canada

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age national origin, religion, sexual orientation, gender identity, status as a veteran and basis of disability or any other federal, state o ...
Personal Banker

2 weeks ago

TD Bank Smiths Falls, Canada

**TD Description** · Stay current and competitive. Carve out a career for yourself. Grow with us. · **Department Overview** · At TD Canada Trust, we are the frontline of TD Bank. We strive to build deep and long · - lasting relationships with our customers. By understanding their ...
Part-time Keyholder

6 days ago

Pet Valu Smiths Falls, Canada Part time

Location: Smiths Falls, Ontario · **Job Description**: · **Job Description**: · The Pet Valu family of stores includes Pet Valu, Paulmac's Pet Food, Bosley's, Tisol and Total Pet and together we are one of the largest retail operations in North America dedicated to providing fami ...
Assistant Trainmaster

16 hours ago

Canadian Pacific Smiths Falls, Canada

Req ID: 100728 · - Department: Operations Eastern Division · - Job Type: Full-Time · - Position Type: Non-Union · - Location: Smiths Falls, Ontario · - Country: Canada · - % of Travel: 10-20% · - Job Grade: 5 · - # of Positions: 1 · - Job Available to: Internal & External · - Dea ...
Project Manager

1 week ago

Kilmarnock Enterprise Smiths Falls, Canada

The Project Manager is responsible for taking on the management of key client projects with the goal of delivering every project on time, within budget and within scope. He or she will coordinate internal resources and third parties/vendors to initiate, plan, execute, monitor, co ...
Customer Experience Associate

1 week ago

TD Bank Smiths Falls, Canada

424730BR · Retail Banking - Customer Service · Smiths Falls, ON · November 9, 2023 · Hours · 15 · Workplace Model · Onsite · Pay Details · Department Overview · At TD Canada Trust, we are the frontline of TD Bank. We strive to build deep and long · - lasting relationships with ou ...
Personal Banking Associate

1 week ago

BMO Financial Group Smiths Falls, Canada

25 Beckwith Street South Smiths Falls Ontario,K7A 2A9 · Delivers exceptional service to BMO customers and prospects. Identifies customer needs and provides advice and guidance regarding financial solutions that are in the best interests of customers. Works collaboratively within ...
Customer Service Rep Iv

16 hours ago

SPX Smiths Falls, Canada

**Building the people that build the world.** · With platforms in HVAC and Detection and Measurement, SPX Technologies builds innovative solutions that enable a safer, more efficient, sustainable world. Through our RiSE talent development framework, we Reach, Identify, Strengthen ...
Line Superintendent

3 weeks ago

Gattaca Montague, Canada

Our client is seeking a Line Superintendent, reporting to the Sr. Superintendent, Operations & Project Delivery, the Line Superintendent is responsible for the overall execution, planning, organizing, and scheduling of line work in the Western District. · Job Title: Line Superint ...
Associate Banker

6 days ago

Bank of Montreal Smiths Falls, ON, Canada

Personal Banking Associate page is loaded Personal Banking Associate · Apply locations Smiths Falls, ON, CAN time type Full time posted on Posted Yesterday job requisition id R Application Deadline: · Retail Banking Sales & Service Delivers exceptional service to BMO customers ...
Personal Banking Associate

6 days ago

Bank of Montreal Smiths Falls, ON, Canada

Personal Banking Associate page is loaded · Personal Banking Associate · Apply locations Smiths Falls, ON, CAN time type Full time posted on Posted Yesterday job requisition id R Application Deadline: · 06/05/2024 Address: · 25 Beckwith Street South Job Family Group: · Ret ...
Director Portfolio Management

3 weeks ago

Health PEI Montague, Canada

Position: · Director, Portfolio ManagmentFTE: · Permanent, Full-TimeDepartment: · Health PEI,Location: · 16 Garfield Street, CharlottetownSalary: · $ $58.96 Per HourStart Date/Term Length: · Commencing Immediatley · About The Position:The Portfolio Management Team supports CEO Of ...
Staff Pharmacist

2 weeks ago

CB Canada Smiths Falls, Canada

Looking for growth in the pharmaceutical field? Check out this position with a large international retailer, currently recruiting for a staff pharmacist. Agilus is recruiting for a Staff Pharmacist in the Retail/Grocery Industry in Smiths Falls,, Ontario. As a Staff Pharmacist, y ...
Maintenance Supervisor

2 weeks ago

Canopy Growth Smiths Falls, Canada Full time

The Opportunity · Reporting to the Facilities Manager, the Maintenance Supervisor is responsible for assisting the Facilities Manager in leading and overseeing the day to day activities for the Tweed Tiverton (7ACRES) Facilities Department team. The Tweed Tiverton (7ACRES) site i ...
Personal Banking Associate

1 week ago

BMO Smiths Falls, Canada Full time

Application Deadline: · 06/05/2024 Address: · 25 Beckwith Street South Job Family Group: · Retail Banking Sales & Service Delivers exceptional service to BMO customers and prospects. Identifies customer needs and provides advice and guidance regarding financial solutions that are ...