Records Management Analyst - Edmonton, Canada - Government of Alberta

Government of Alberta

Verified Company

Edmonton, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Job Information:

Job Requisition ID: 44204

Ministry:
Justice

Location:
Edmonton or Calgary

Full or Part-Time:
Full Time

Hours of Work: 36.25 hours per week

Regular/Temporary:
Permanent

Scope:
Open Competition

Closing Date:
June 25, 2023

Classification:
Subsidiary 02B 3625 Program Services 2

About Us:

The Court of Appeal of Alberta sits in both Edmonton and Calgary and hears appeals from the Court of King's Bench, Provincial Court and administrative tribunals.

Members of the Alberta Court of Appeal are also appointed to the Northwest Territories Court of Appeal and the Nunavut Court of Appeal.

Role:

The position reports functionally and administratively to Director of Operations for the Court of Appeal and provides service to the Office of the Chief Justice of Alberta and the Management Appeal Leadership Team.

A key responsibility of the position is to be a key member of the Court's Records Management Committee (RMC) and to develop, in collaboration with this Committee, the overall records management program for the Court of Appeal that complies with sound information and records management practice, applicable legislation, policies and procedures.

You will be responsible for implementing the records management program for the Courts of Appeal including engaging in various records management activities, conducting systematic reviews of records, preparing inactive or obsolete records for storage and/or destruction, training staff, consulting and providing technical advice.

Additional responsibilities include the employment of change management practices to ensure consistent management of records and information regardless of the medium.

The Office of the Chief Justice, and the Management Appeal Leadership Team receive and hold confidential and sensitive information.

You are expected to carry out the duties of this position in a professional manner with a high degree of autonomy and diplomacy.

Knowledge and Skills Requirement:

Extensive knowledge and experience with Records Management practices and techniques, including creation, maintenance, storage, retention and disposition.
Knowledge of the GoA Records Management Program and applicable legislation and regulations such as the Government Organization Act, Records Management Regulation, Historical Resources Act, Freedom of Information and Protection of Privacy Act, as well as the International Organization for Standardization (ISO) standards;
Superior computer skills in applicable programs (e.g., SharePoint, Adobe Acrobat, Microsoft Office 365 (Word, Excel, TEAMs, etc.) and file management software such as Contentverse;
Knowledge of organizational and operational structures, processes and flow of information;
Excellent organizational, project management, consulting/facilitation skills, tact and diplomacy;
Ability to develop and deliver customized training;
Ability to identify issues, analyze accurately and adopt effective courses of action;
Demonstrated ability for accuracy and attention to detail;
Ability to organize and prioritize work to meet deadlines;
Ability to multitask while dealing with numerous interruptions;
Ability to work cooperatively as a team member and establish and maintain effective working relationships with other Court staff, Ministry staff, other government contacts and contracted agencies;
Ability to work independently with mínimal supervision; and
Excellent interpersonal skills.

Qualifications:

Qualifications

University degree or related postsecondary education in a field such as Information Management, Library and Information Studies, or Information Technology. Minimum three years' experience in records and information management and/or a related fields.

Equivalency:
Directly related education or experience considered on the basis of:

one year of education for one year of experience; or

- one year of experience for one year of education

Assets include experience with:

Certification with AIIM/ARMA.
Records and Information Management Certificate or Certification.
Experience with training others and creating training materials.
Experience in change management.
Experience working in records or information management in a court environment.

APS Competencies:

Competencies are behaviors that are essential to reach our goals in serving Albertans.

We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

The link below will assist you with understanding competencies:
In this role, you will contribute to our team by demonstrating the following behavioral competencies:

Agility:

Proactively incorporates change into processes: