Administrative Secretary 2 - Winnipeg, Canada - WRHA Community Health Services

WRHA Community Health Services

Verified Company

Winnipeg, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Requisition ID: 336654

Position Number:

Posting End Date:
May 16, 2023

City:
Winnipeg

Site:
WRHA Community Health Services

Work Location:
WRHA Community Health Services

Department / Unit:
Admin AFG

Job Stream:
Non-Clinical

Union:
CUPE-FS-WCEOApr

Anticipated Start Date: 06/16/2023

FTE: 0.50

Anticipated Shift:
Days

Daily Hours Worked: 3.63

Annual Base Hours: 1885

Salary:
$20.768, $21.245, $21.781, $22.345, $23.002, $23.58- Grow your career in the Winnipeg Health Region Our team provides a spectrum of health care services through an integrated network of sites, services and organizations. We're united by a shared commitment to excellent and equitable health care._

Position Overview:

Reporting to the Manager, Facility and Support Services or Manager, the incumbent provides general administrative support for Community Health programs.

This includes switchboard/reception, word processing, data entry, processing and/or distributing incoming and outgoing mail or fax documents, photocopying, filing and records maintenance, statistical data collection, monitoring and receiving inventory, distributing office or medical supplies, booking appointments and meeting rooms, maintaining a daily staff away/coverage list for reception use, and a variety of other office duties as required.

The incumbent must contribute to a respectful work environment and participate in workload sharing and coverage within the administrative support team for the site and offices within the community area(s).

Experience:

Two years related experience required.
Data entry experience would be an asset.
Experience maintaining records and compiling statistics.
Excellent communication skills with switchboard/receptionist experience.
Experience with mail distribution, photocopying and faxing.
Administrative experience in a healthcare office would be an asset.
Demonstrated knowledge and experience maintaining a filing system.

Education (Degree/Diploma/Certificate):

Complete high school education, Manitoba standards, required.
Successful completion of a formal postsecondary administrative assistant program required.
A combination of education and experience may be considered.
Keyboarding speed of 40 wpm required.
Proficiency in Microsoft Word, Excel and Outlook required.
Working knowledge of PowerPoint preferred.

Certification/Licensure/Registration:

Not Applicable

Qualifications and Skills:

Excellent command of the English language (both oral and written).
Ability to learn and adapt to new computerized programs.
Ability to effectively work as a team member.
Ability to maintain confidentiality.
Ability to plan and organize a heavy workload, under pressure, to meet deadlines.
Demonstrated ability to work independently, with mínimal supervision.

Physical Requirements:

Not Applicable

Please note that an employee is not permitted to hold two or more positions across the WRHA legal entity that combine to equal more than 1.0 EFT._ _The WRHA legal entity includes Churchill Health Centre, Deer Lodge Centre, Grace Hospital, Middlechurch Home of Winnipeg, Pan Am Clinic, River Park Gardens, Victoria General Hospital, WRHA corporate programs, and WRHA community health services._