Corporate Environmental Health - Niagara Falls - E.S. FOX LIMITED

Description

For more than 90 years, E.S. Fox Limited (ESFL) has set the standard for safety and quality in the construction and fabrication industry. We have been unique in the industry as the ones who have helped build Canada's infrastructure. We possess the insight and expertise to stand behind everything we do.

Our Strength is People

With a strong commitment to health, safety, and the protection of the environment, ESFL has earned a reputation as a people-first, environmentally conscious and socially responsible provider. Our goal is to foster, cultivate, and preserve a culture of diversity, equity, and inclusion so that all employees feel valued and respected.

Our employees are our greatest asset. We strive to create an atmosphere that inspires free thinking, expression, and the promoting of individual differences, valuing the diverse contribution of skills, abilities, and experience.

Why Join Our Team

We offer you a rewarding career opportunity working within the thriving construction industry. We provide comprehensive benefits, including:

• Employee Assistance Program
• Group RSP with employer contribution
• Competitive compensation
• Support of professional growth

Our office in Niagara Falls, ON, is looking for a Corporate Environmental Health & Safety Administrative Assistant to join our team.

Summary of the Role

Reporting to the Corporate Environmental Health and Safety Manager, the Corporate Environmental Health and Safety Administrative Assistant is responsible for assisting with initiation and coordination of the clerical and administrative functions within the Company. Additionally, this role will be responsible for assisting corporate safety staff as well.

Key Responsibilities

• Assist the EHS team with the preparation, maintenance, and organization of safety and environmental compliance documentation.
• Perform data entry and manage EHS databases or systems.
• Track and input employee training records.
• Monitor training record expiry.
• Assist with uploading subcontractor documentation as required.
• Archive documents, as needed.
• Communicate with site personnel when records submitted are not adequately completed.
• Create electronic purchase orders when requested.
• Maintain floor plan and head count checklists for head office.
• Assist EHS Coordinators with various items that arise throughout the week.
• Provide support to project sites, including structural steel office as requested.
• Maintain documentation on company document control system.
• Arrange, participate in, and organize conferences and meetings, as required.
• Use various software programs.
• Perform filing, faxing, and preparing memos, email, and letters, as directed, including the filing of correspondence and internal documentation.
• Use various software applications to assemble, manipulate and/or format data and/or reports.
• Assist in the preparation of internal communications such as safety alerts, newsletters, and bulletins.
• Prepare and distribute start up packages for jobsites and keep the location matrix current.
• Assists with the pre-qualification process for the organization.
• Maintain and order supplies related to EHS programs and personal protective equipment (PPE).

Key Requirements, Experience And Skills

• Completion of a secondary school diploma.
• Degree/diploma in Business Administration is an asset.
• Previous administrative experience working within a construction or industrial environment is preferred.
• Proficiency in the use of Microsoft Office (Word, Excel, Outlook) and Adobe programs.
• Strong written and verbal skills.
• Works well under pressure in a fast-paced, deadline-driven environment and can prioritize work with a sense of urgency.

Attributes

• Punctual
• Excellent organizational skills
• Ability to manage highly confidential and sensitive information.
• Result-oriented
• Personable and pleasant
• Reliable
• Exceptional people skills and presence
• Team player
• Valid driver's license

Competencies

Integrity
Quality and Continuous Improvement
Health & Safety Commitment

About E.S. Fox Limited

ESFL is a privately owned, Canadian, multi-trade fabricator and constructor, providing a single-source solution for Industrial, Institutional, Commercial, and Power Generation sectors. ESFL has established a reputation for safety, executing high quality workmanship, operational flexibility, efficiency, and timely project completion.

As a fully integrated, multi-trade construction firm, ESFL provides clients with a sole source solution for their detailed engineering, fabrication, construction, and maintenance needs. We are a solutions-based provider that delivers a superior level of service from 'cradle to grave,' as we offer multi-trade, service-oriented solutions for all your Industrial, Commercial, Institutional, and Energy products. ESFL continues to be a leader of Canadian strength and tradition for over 9 decades.

Headquartered in Niagara Falls, Ontario, we maintain full-service regional offices in Hamilton, Toronto, Port Robinson, Oshawa, Kincardine, Kingston, Sarnia, and Thunder Bay.

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E.S. Fox Limited is an equal opportunity employer committed to providing an inclusive workplace. We will accommodate applicants with disabilities throughout the recruitment and selection process. Please advise Human Resources to ensure your accessibility needs are accommodated throughout this process.