Secretary to The Chair/financial Assistant - Burnaby, Canada - Simon Fraser University

Simon Fraser University

Verified Company

Burnaby, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Union/Affiliation:

C.U.P.E. Local 3338

Pay range:

$25.14 hourly plus 9% in lieu of benefits

SFU Department Descr:

Earth Sciences

Position Grade:

7
- # of openings:

1

Biweekly Hours:

Provides confidential secretarial, clerical, financial, and administrative assistance to the Chair of the Department of Earth Sciences (EASC), the supervisor and departmental committees.

Responds to requests for information on behalf of the Chair; schedules appointments and maintains the Chair's calendar; handles routine and general problems; assists with the preparation of reports and correspondence; types letters, reports, research papers, and general and confidential correspondence; creates, reviews, archives and maintains electronic and paper based files and records; provides clerical support; maintains accurate departmental records (i.e., database, spreadsheet and committee meetings minutes); coordinates faculty appointments, renewals, tenure and promotion, leaves, and salary reviews; provides a range of secretarial and clerical support services for events, workshops, seminars, and special events.

Assists in the preparation and processing of journal vouchers, budget transfers and research appointments, ensuring submissions meet University regulations and reviews travel and business expense claims.

Qualifications:

High school graduation and one year of post-secondary education or formal program equivalent including bookkeeping/accounting procedures, training in word processing, database, spreadsheet, and office and secretarial practices.

3 years of experience. An equivalent combination of formal education, certificate/program of study and experience is acceptable.

Excellent knowledge of standard office practices, methods, and equipment.
Excellent knowledge of grammar, punctuation, spelling, and composition.
Good knowledge of university policies and procedures.
Good knowledge of bookkeeping, and accounting principles.
Good knowledge of record keeping and filing procedures (paper and electronic).
Excellent oral, written and interpersonal communications skills.
Excellent organizational, analytical, and problemsolving skills.
60 wpm keyboarding skill with high degree of accuracy.
Ability to use enterprise level information systems (e.g., PeopleSoft, FAST, FINS) at an intermediate level.
Ability to perform arithmetic calculations up to and including percentages with a high degree of accuracy.
Ability to follow oral and written instructions accurately.
Ability to maintain records a with a high degree of accuracy.
Ability to compose correspondence.
Ability to take and transcribe meeting minutes with accuracy.
Ability to exercise mature judgement and initiative.
Ability to exercise tact and discretion when handling sensitive and confidential information.
Ability to work independently and meet deadlines.