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- Performs all secretarial tasks (transcribes documents, manages telephone calls, filing system, room reservations, creates reports, updates policies, etc.);
- Organizes meetings, convenes participants, attends meetings and produces summary reports;
- Drafts regular internal and external correspondence, and participates in the drafting of speeches, addresses and other information documents for the division;
- Responsible for translating documents and correspondence for the entire division;
- Responsible for the Operations Director's schedule, maintaining accounts of expenses, meetings and other matters;
- Follows up with Store Managers on requests made by the Operations Director and coordinates them;
- Responsible for organizing business trips, reservations, preparing agendas and necessary information files;
- Responsible for the organization of certain internal events for the division and participates in the organization of external events such as conventions, seminars, business meetings and others;
- Involvement in the operation of new store openings;
- Performs all other tasks related to the performance of his/her duties.
- College diploma or DEP in secretarial or similar field
- 5 to 7 years of relevant experience in administrative support with a management team
- Very good command of the Microsoft Office suite
- Flexible and available
- Ability to travel within the province of Quebec
- Knowledge of professional environment
- Orientation towards quality work
- Technical and professional knowledge
- Interpersonal communication
- Time and priority management
- Autonomy
- Self-control
- Discretion and confidentiality
- Attention to detail
Administrative Assistant - North Vancouver, Canada - ADONIS
Description
Head-Office
JOB SUMMARY
The administrative assistant assists the company's Operations Director by performing administrative tasks related to the activities of the operations department.
SPECIFIC TASK
ELIGIBILITY CRITERIA
COMPETENCIES
Groupe Adonis is dedicated to promoting a diverse workplace.
We will consider all qualified candidates for the position.