Project Specialist - Whitby, Canada - AECOM

AECOM
AECOM
Verified Company
Whitby, Canada

2 weeks ago

Sophia Lee

Posted by:

Sophia Lee

beBee Recruiter
Description
Company Description

At AECOM, we're delivering a better world.

We believe infrastructure creates opportunity for everyone.

Whether it's improving your commute, keeping the lights on, providing access to clean water or transforming skylines, our work helps people and communities thrive.


Our clients trust us to bring together the best people, ideas, technical expertise and digital solutions to our work in transportation, buildings, water, the environment and new energy.

We're one global team - 47,000 strong - driven by a common purpose to deliver a better world.

Here, you will have freedom to grow in a world of opportunity.

We will give you the flexibility you need to do your best work with hybrid work options.

Whether you're working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed.


You will help us foster a culture of equity, diversity and inclusion - a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds and expertise to create transformational outcomes for our clients.


We will encourage you to grow and develop your career with us through our technical and professional development programs and diverse career opportunities.

We believe in leadership at all levels.

No matter where you sit in the organization you can make a lasting impact on the projects you work on, the teams and committees you join and our business.


We offer competitive pay and benefits, well-being programs to support you and your family, and the development resources you need to advance your career.


When you join us, you will connect and collaborate with a global network of experts - planners, designers, engineers, scientists, consultants, program and construction managers - leading the change toward a more sustainable and equitable future.

Join us and let's get started.


Job Description:

The responsibilities of this position providing administrative support to Project Managers, Engineers and Designers in the Whitby Water Department, including, but not limited to, the following:

  • Word processing / preparation of documents including engineering specifications, shop drawings, technical reports, PowerPoint presentations, contracts, and letters as required.
  • Providing project management assistance to Project Managers, including but not limited to the review, approval and coding of Subconsultant / Subcontractor invoices, reviews of project and supporting documentation for invoicing, set-up and tracking of proposal and projects in AECOM's project management system.
  • Leading projects through AECOM's Quality Management System and ensuring documentation of quality control tasks completed by project teams is compliant with AECOM's Policies and Procedures.
  • File management, both hard copy and electronic, on both servers and through 'cloud-based' programs such as SharePoint and ProjectWise.
  • Coordinating of Department-level and project meetings, taking minutes and preparing slide-decks for meetings.
  • Preparing components of and coordinating proposal submissions to prospective Clients.
  • Assisting in the on-boarding of new staff for the Water Department.
  • Health and safety coordination for the Whitby Water contingent of staff.
  • Providing office facilities support as required (i.e. front-office reception coverage, organizing office-level supplies, assisting in the resolution of office-level administrative initiatives)

Qualifications:


Minimum Requirements:


  • Bachelor's degree 2 years or Diploma/Certificate 4 years of related administrative experience
  • Proficiency - Advanced use of Microsoft Office (Outlook, Word, Excel, PowerPoint, etc)
  • Working knowledge of computerized project management software
  • Ability to work overtime as required

Preferred Qualifications:


  • 5 years of related administrative experience
  • Degree or Diploma in Administration, Project Management or related field
  • Previous experience in the consulting industry (engineering or architectural) would be an asset
  • Excellent communication skills
  • Exceptional organizational, time-management, and strong attention to detail skills
  • Ability to self-manage assignments from start to finish with mínimal oversight
  • Ability to handle stressful situations with professionalism and calm composure
  • Committed to providing exceptional client service, both internal and external
  • Able to interact professionally with all levels of business personnel and build strong working relationships
Additional Information


  • Relocation is not available for this position.
  • Sponsorship is not available for this position.
With infrastructure investment accelerating worldwide, our services are in great demand, and there's never been a better time to be at AECOM Join us, and you'll get all the benefits of being a part
More jobs from AECOM
See all jobs of AECOM