Webber - Administrative Assistant - Infrastructure Management - Mississauga - Ferrovial

    Ferrovial
    Ferrovial Mississauga

    5 days ago

    Description

    Webber - Administrative Assistant - Infrastructure Management

    Join to apply for the Webber - Administrative Assistant - Infrastructure Management role at Ferrovial.

    About us

    Founded in 1963, Webber is a leading construction company specializing in heavy civil, waterworks, energy, and infrastructure management. Headquartered in Houston, Texas, with offices and projects across the US and Canada, Webber supports various project delivery methods, including design-bid-build, design-build, and public-private partnerships (P3). As a subsidiary of Ferrovial, Webber benefits from a global network of engineers, advanced technology, and extensive resources.

    Job Description

    Position Summary: Provides administrative, financial, procurement, and third-party claims support to projects.

    Primary Duties and Responsibilities

    • Manage new hire processes, including paperwork, payroll setup, benefits enrollment, and onboarding. Conduct new employee orientations and maintain accurate employee records.
    • Process employee actions such as transfers, vacations, promotions, merit increases, and bonuses, ensuring all documentation is received and approved.
    • Handle administrative tasks such as answering phones, greeting visitors, and distributing responses. Coordinate meetings, conferences, and travel arrangements.
    • Prepare monthly reports, including client reports, overtime, payroll, and SAP reports.
    • Maintain employee and project files, including training, licensing, and vendor insurance records.
    • Manage purchasing, equipment maintenance, rentals, vendor contracts, third-party claims, and client deliverables.
    • Oversee accounts payable and receivable, including reconciliation and verification.
    • Assist with fleet management data entry and invoice review.
    • Respond to inquiries, record and track requests, and dispatch employees for incidents or client concerns.

    Knowledge, Skills & Abilities

    • Flexible work approach and willingness to adapt to business needs.
    • High attention to detail, initiative, problem-solving skills, and organizational leadership.
    • Strong communication skills, both verbal and written.
    • Ability to work with ambiguity, multitask, and thrive in a fast-paced environment.

    Education and Experience

    • High School Diploma or GED required.
    • 3-5 years of office administration or customer relations experience required.
    • Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
    • Valid driver's license with a good driving record.
    • Experience with SAP is strongly preferred.

    Work Conditions and Physical Demands

    Occasional fieldwork in varying temperatures, travel, and lifting up to 20 pounds.

    Webber, LLC provides equal employment opportunities and complies with all applicable laws regarding nondiscrimination.

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