Admissions & Administrative Coordinator - Quesnel, BC, Canada - College of New Caledonia

Description

Casual Admissions & Administrative Coordinator (to garner applications)
Job Title Casual Admissions & Administrative Coordinator (to garner applications)

EXISTING CNC CUPE Employees:
For all Administrative postings please disregard the following statement. Employment Status Part Time
Employment Type Casual

Reporting to the Regional Principal or designate and in cooperation with College employees and the community, this position is responsible for developing, planning, implementing, administering and evaluating a variety of administrative office functions as well as community education (CE) and related financial tasks.

This is a position whose decisions and actions have significant impact on the operations of the Division and the College, as accountability is external to the public as well as internal.

This position is responsible for the development and maintenance of efficient and effective information and communication systems including admissions, registrations, enrolments, course completion tracking and reporting, reception, accounts payable and receivable, as well as establishing systems to meet contract requirements.

In addition, the incumbent is responsible for utilizing a collaborative approach to manage the continuing education course offerings for the campus calendar.

The incumbent is also responsible for ensuring communication strategies result in a professional supportive atmosphere in the main office as well as positive linkages with all campuses.

Establish reporting structures and functions via database

• Ensure service, rental and related agreements are drafted with content needed for management approval
• Guarantee processes and collection of course/program and student information in provincial data system meets base and cost recovery requirements

Assist with required budget processes for cost recovery projects

• Formulate suggestions and/or recommendations regarding policy and/or procedural improvements
• Initiate contact with funders and respond to financial queries for CE and sponsorship, contract billing
• Coordinate with the Senior Accounting Clerk to process Accounts receivable and payable

COMMUNITY EDUCATION RESPONSIBILITIES :
Helping to formulate a business model for CE course offerings

• Supporting CE programmers with problem solving and handling of community complaints
• OFFICE OF THE REGISTRAR DUTIES :
• Course and student data is entered accurately, and report forms are created
• Where appropriate, refer students to academic advising
• Performs clerical functions using the Colleague System verifying student information, updating list/forms typing correspondence, producing acceptance packages, and administering waitlists
• Reinforces the colleges values regarding legal requirements regarding the privacy and confidentiality of student information and records
• Assists with communication content to ensure standards and consistency across the institution (e.g. acceptance letters, Colleague Communications Management)
• ADMINISTRATION / RECEPTION /

BOOKSTORE RESPONSIBILITIES :

This position is responsible for ensuring all registrations and front office procedures are service focused, efficient, and reflect college procedures via collegiality, collaboration and mentorship with all front end operational personnel.

Telephone and over-the-counter inquiries from students and general public about program/course information, services, development of new programs are responded to in a timely and welcoming manner

• Inquiries, concerns, and complaints from community agencies, employers, students, and community members are problem solved or referred to appropriate staff/departments
• Assist with front end marketing and promotion of programs and courses
• Completion of tracking sheets and ensure front end course start-up procedures are followed
• Provides direct front end coverage when required
• Books appointments for the Academic Advisor
• Processes sponsorship forms and corresponds with local funding organizations for Trades students Skills & Qualifications
• Minimum of two years post secondary business and office administration
• Ability to influence and practice a learner/community/service centered approach
• Accurate entry of course and student data
• Efficient working ability in computer application programs
• Able to articulate College policies and procedures for most operational departments
• Able to articulate College programs, entrance requirements, attendance policies
• Ability to work independently and motivate others while maintaining quality services
• Demonstrated commitment and understanding of a learner/community centered approach to education, training, and communication
• You will be part of a team actively engaged in contributing to and accomplishing the vision, mission, and goals of the College and in supporting the aspirations and needs of our learners
• 04 per hour

CNC Campus
CNC Campus Quesnel
Position end date (if temporary or seasonal)
Position end date (if temporary or seasonal) 03/31/2025
Required fields are indicated with an asterisk (*).
~ * College of New Caledonia, Human Resources