Business Advisor, Asset Management - Brampton, Canada - Brampton

Description

Job Description

JOB TITLE: Business Advisor, Asset Management DEPARTMENT: Public Works & Engineering POSTING NUMBER: 105710 NUMBER OF POSITIONS: 1 JOB STATUS & DURATION: Full Time Permanent HOURS OF WORK: 35 hour workweek LOCATION: Hybrid Model*– when working onsite, you will report to the location of City Hall SALARY GRADE: 6 HIRING SALARY RANGE: $97, $109,792.00 per annum MAXIMUM OF SALARY RANGE: $121,991.00 per annum JOB TYPE: Management and Administration/Union POSTING DATE: April12, 2024 CLOSING DATE: May 3, 2024 AREA OF RESPONSIBILITY: Reporting to the Manager, Facilities Asset/Energy Management & Capital Planning, this is responsible for the assessment and analysis of all forms of building depreciation including physical deterioration, as well as functional, locational and economic obsolescence. This position will lead and co-ordinate facility audits, capital project activities and rehabilitation programs to support all City facilities. The business advisor is also responsible for recommending ways to ensure optimal performance of all City Facilities and provide technical expertise to meet organizational effectiveness and corporate service standards. The Business Advisor will be responsible for amending continuous improvement initiatives for the operational efficiencies within Facilities Operations & Maintenance (FOM).The Asset Management and Capital Planning section is accountable for the facility asset management strategy with both short and long-term perspectives to ensure system reliability and maximize the return of city-wide building assets through value for money.The section also provides technical standards, process, direction and over sight to the resources conducting facility condition assessments, annual building inspections and other specialized asset assessments.The Facility Asset Management team facilitates life cycle management through facility inspection projects, capital planning process, and facility related studies to ensure core services are aligned with overall objectives and federal codes and legislative requirements. KEY RESPONSIBILITIES

1. OPERATION SUPPORT

Provide advisory subject matter expertise to support and recommend solutions and changes in ways to meet operational effectiveness.

Liaise with facility operations related facility condition assessments and inventory updates recommending data management and reporting efficiencies.

Plan and recommend short- and long-range maintenance and capital improvement programs.

Co-ordinate facility inspections, maintain building component inventory and assist outside consultants with the building condition assessments.

Leads in house project feasibility studies, cost benefit analysis, business case development and related studies for the planning and development of FOM initiatives.

Provide technical expertise regarding building component lifecycle matters.

2. STAFF GUIDANCE AND DIRECTION

Support staff, prioritize and organize daily work direction to meet operational effectiveness.

Coach, mentor and provide guidance as required to meet operational effectiveness.

Participate in recruitment and hiring process as required to meet operational effectiveness.

Provide facility/asset guidance to facility operations.

3. CUSTOMER SERVICE

Act as an advisory subject matter expert to meet corporate service standards. Escalate complex issues to appropriate level.

Liaise with stakeholders in order to understand business needs and recommend solutions to meet operational effectiveness.

Build and maintain a relationship with internal and external stakeholders, departments and team members to achieve common goals and objectives.

4. COMMUNICATION AND REPORTING

Present and convey complex concepts and conditions to stakeholders; develop reports, proposals and make recommendations to management for effective decision-making.

Keep management informed of activities and initiatives; recommend solutions for effective decision-making.

Maintain a comprehensive system of recording and reporting for facility audits and inventories.

5. CORPORATE CONTRIBUTION

Conduct research, review, assess, trends, current processes and practices to recommend solutions that improve business processes, service solutions and best practices.

Lead project teams to identify business needs, solutions and business acceptance for facility assets.

Assist in developing and monitoring assigned properties and real estate projects and contributes to real estate program and project compliance.

Maintain knowledge of collective agreements, City policies and practices, legislation, regulations and Standard Operating Procedures (SOPs).

6. BUDGET SUPPORT

Use of effective resource and expense management at all times to meet corporate policies and guidelines.

Develops systems for forecasting operating impacts derived from future capital development.

Lead and analyse the annual capital budget and long-term forecast.

Oversee the Facility asset inventory and work order system as well as develop the capital lifecycle budget for FOM.

Prepare and analyse cash flow projections to support the analysis of building improvements and business plans.

7. TEAMWORK AND COOPERATION

Participate on project initiatives as a subject matter expert.

Work well within diverse groups to achieve common goals and objectives that meet operational effectiveness and corporate service standards.

Participate as a member of cross-functional team.

Demonstrate corporate values at all times.

Perform other duties as assigned.

SELECTION CRITERIA: EDUCATION:

A university degree in Engineering, Business Administration, Commerce or related field

Professional Engineer licence, Project Management certificate and/or MBA an asset

REQUIRED EXPERIENCE:

5-7 years' experience in the development and analysis of business plans, capital planning & asset management, strategic planning and the operation of related business units.

Knowledge of project management, building and fire codes, Health and Safety regulations and standards

3-5 years supervisory experience is an asset; Ability to guide and motivate staff

OTHER SKILLS AND ASSETS:

Practical knowledge of Municipal, Regional, Provincial and Federal Governments and applicable Legislations is an asset

Strategic thinker with ability to translate vision into action

Strong Presentation skills; Facilitate and convey concepts in a clear and concise manner

Strong Customer Service and People Management skills; Interface with internal and external stakeholders and resolve issues to meet corporate service standards

Strong Organizational skills; Detail oriented, well organized and able to prioritize complex tasks and meet critical deadlines

Strong Analytical skills for complex problem solving

Computer proficiency in Microsoft office/software

Strong interpersonal, communication, negotiation and leadership skills.

An understanding of financial analytical tools and experience in completing primary research and data collection.

Experience in the coordination or development of facility capital budgets would be an asset.

Familiarity with computerized maintenance management systems (CMMS) and computerized asset management systems (CMMS) would be an asset.

Experience managing strategic or operational projects with demonstrated ability to deliver on-time quality results.

**Various tests and/or exams may be administered as part of the selection criteria. Alternate formats will be provided upon request. Interview: Our recruitment process may be completed with video conference technology.