Registration Associate - Winnipeg, Canada - College of Occupational Therapists of Manitoba

Description

About us
College of Occupational Therapists of Manitoba is a small business in Winnipeg, MB. COTM's mission is to protect the public by regulating occupational therapy practice in Manitoba.

The College of Occupational Therapists of Manitoba (COTM) exists to serve and protect the public interest (_The Occupational Therapists Act, 2002_).

COTM administers _The Occupational Therapists Act _and the Occupational Therapists Regulation


Job Title
Registration Associate


Classification
Full Time


Supervisor
Executive Director


Last Updated
March 2023


Job Overview

This incumbent also a key team member to support smooth COTM operations in the area of technology and website upkeep.

Major Job Areas and Responsibilities

REGISTRATION

• Maintains member database and member files
• Provides database information to Executive Director and Registrar as required
• Provides support to Registrar as required
• Coordinates and processes annual renewals
• Produces member lists as needed and at key dates (April 1, Dec 31, June 1)
• Prepares Registrar's report for Board of Assessor meetings
• Analyze and develop registration administrative procedures and continually find solutions to improve the workflow
• Develops manual to support the ongoing use of the Pivotal database and other related registration processes
• Prepares data submissions to the Canadian Institute of Health Information (CIHI) and the Fair Registration Practices Office (FRPO)

WEBSITE MAINTENANCE

• Posts documents to the COTM website
• Updates COTM documents for posting to the best possible webbased accessible versions

OFFICE TECHNOLOGY / MEMBER DATABASE (PIVOTAL) SUPPORT

• Manage office use of technology services
• Support all staff related to Pivotal and Microsoft 365 technology issues

GENERAL DUTIES

• Modify standard forms and documents to accessible formats

OTHER

• Perform other workrelated duties as directed and assigned by the Executive Director
• Provide coverage for the Professional Practice Manager related to registration duties and the Operations Associate
• Executive Assistant related to office operations during their absences

Education & Experience

• Certificate or Diploma in office administration; equivalent combination of education and experience may be considered
• Minimum 2 years of experience working in a similar role in a busy office environment
• High level expertise in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Microsoft Teams
• Ability to work independently and under pressure

Key Competencies

• Client focused: committed to client service and developing client relationships (internal and external)
• Communication: must have exceptional communication skills (verbal and written); acknowledged interpersonal and English communication skills required; English skills must be equivalent to Canadian Language Benchmarks to Level 6 in all four domains (Reading, Writing, Listening, Speaking).
• Quality of work: have high attention to detail and accuracy with exceptional organization skills
• Integrity and Trust: ability to handle confidential information with discretion
• Problem solving: ability to analyze complex situations and exercise independent judgement to determine best solutions
• Able to work effectively as part of a team with inperson and remotebased colleagues

Working Conditions

• Work in an office environment
• Work a standard work week of 37.5 hours
• May be required to work additional hours during peak times
• Shifting demands and priorities, must be flexible and adapt to change
• May be required to work alone at times
• Use of computer for significant periods
• The office is currently on the second floor in a building without an elevator.
• Occasionally there will be a need to lift boxes of up to 40 pounds.

Recruitment
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Additional Information_

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Equipment:_

A laptop, computer and office space will be provided. Travel costs for required work travel will be covered.

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Other Requirements:_

A satisfactory Criminal Record Check will be required.

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COVID-19 Considerations:_

COTM follows and/or exceeds Manitoba Public Health COVID-19 guidelines and protocols. Vaccination is a condition of employment with the exception of acceptable, documented medical exemptions. (Refer to COTM Vaccination Policy).

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Diversity and Inclusion:_

• Black, Indigenous, People of Colour
• Immigrant or refugee
• People with disabilities
• LGBT2SQ+

The current recruitment campaign will continue until hiring occurs.

Come join the GradHacker team Responsibilities


Responsibilities:

• Display, sort, and route documents to other departments.
• Prepare documents.
• Enter, retrieve, and file documents.
• Communicate with other departments by phone, mail, or in person.
• Perform spreadsheet tasks.

Salary:
$22.00-$29.00 per hour


Benefits:

• Company pension
• Extended health care
• Life insurance
• Paid time off

Flexible Language R