Procurement Specialist - Barrie, Canada - Royal Victoria Regional Health Centre
Description
Job Description:
Reporting to the Manager of Procurement and Business Development, the Procurement Specialist is responsible for internal procurement support for RVH.
You will utilize a collaborative process with all clinical departments as well as external vendors to ensure maximum value for RVH and sourced through proper purchasing practices.
Education:
- Secondary School Diploma
- Post-Secondary Diploma in a related field or Supply Chain Management Diploma or HSCN Certificate, considered an asset
Experience:
I. Related experience within a Healthcare environment
Competencies:
- Strong understanding of the supply chain process
- Proficient with computer requisitioning and reporting systems
- Proven ability to prioritize and achieve multiple objectives within set time frames
- Demonstrated ability to make quick assessments to effectively problem solve and establish priorities in a fastpaced environment
- Advanced computer literacy (Microsoft office suite
- Excel)
- Superior written and verbal communication skills
- Critical thinking, strategic thinking, and ability to effectively problem solve
- Exceptional organizational, analytical and planning skills
- Selfmotivated to work independently while demonstrating the ability to work effectively in a team
- Strong interpersonal skills with experience in customer relationship
- Demonstrates RVH Values, abides by RVH's Code of Conduct and is committed to fostering a healthy and positive work environment
Responsibilities:
- Providing support to internal end users/requisitioners on the MMC Customer Portal, erequisition portal, cheque requisitions, employee reimbursements and business forms.
- Complete erequisitions for RVH capital and small equipment purchases.
- Reviews planned orders, creates requisitions for purchased items, and manages approval process ensuring proper internal purchasing and approval policies have been adhered to.
- Enters approved erequisitions and purchase orders into the MMC system.
- Facilitate the receiving process for all Pharmacy purchases into the receiving system.
- Facilitate credit card purchases, as required.
- Attend meetings with end users, approvers and discuss process issues/support.
- Facilitate process for reconciling invoice discrepancies.
- Communication with vendor representatives.
- Running reports for open orders, needs receipt, discrepant invoice report, blanket order report, and usage reports for departments.
- Facilitate process for selling or disposal of broken/end of life equipment for RVH.
- Facilitate thermometer exchange program as well as maintaining inventory levels.
- Manage vendor sign in, along with Privacy Policy and Code of Conduct sign offs. Ensure vendors are signing in and out when entering RVH.
- Tracks order acknowledgement, prepares and communicates shortage and backlog reports, and provides visibility of potential interruptions to internal customers.
- Ensures orders adhere to supplier agreements and contracts; reports nonconformances.
- Works directly with RVH Finance and Logistics departments to resolve receiving and invoicing discrepancies.
- Identifies opportunities and implements actions to achieve efficiencies.
- Contributes to consolidation, reduction and rationalization of purchases.
Royal Victoria Regional Health Centre:
Work Together, Respect All, Think Big, Own It, Care
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