Executive Assistant to The CEO - Toronto, Canada - AGF Management Limited

AGF Management Limited

Verified Company

Toronto, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

About the Role:

As the Executive Assistant to the Chief Executive Officer & Chief Investment Officer (the "CEO & CIO"), you will play the critical role of managing a full range of administrative support to help enable the achievement of firmwide objectives.

Your Responsibilities:

Manage all aspects of the CEO & CIO's calendar; schedule and coordinate meetings with internal and external contacts, including catering arrangements, room bookings and the creation/distribution of agendas and materials
Coordinate and produce itineraries for all travel arrangements for the CEO & CIO, including air, rail, limo transportation, car rentals etc.
Complete and submit monthly expense reports and reconcile credit card statements on behalf of the CEO & CIO
Review and approve monthly expense reports for the CEO & CIO's direct reports, ensuring alignment with company expense policy, and coordinate the review and approval of highvalue invoices
Liaise with Marketing/Public Relations on the CEO & CIO's appearance at all mediarelated events, ensuring all components are covered in advance (i.e. question lists, transportation, dress code etc.)
Schedule regular leadership team meetings and other recurring Investment Management meetings, including calendar management, agenda creation, assignment of a notetaker and transcribe/circulate minutes
Coordinate the CEO & CIO's attendance at various external committee meetings and events
Other ad hoc administrative support, such as photocopying, scanning, arranging and approving requests for equipment, compliance requests, reporting and projects
Mentor and provide leadership to administrative assistants, enlisting their assistance as needed, particularly with the coordination/planning of the annual offsite
Provide backup coverage for other senior assistants while on vacation

Your Qualifications:

In addition to experience supporting senior executives in a professional environment, you will have exceptional tact, judgement and diplomacy, with a demonstrated ability to work in a confidential environment and handle sensitive information with complete discretion.

You will also be able to demonstrate the following:

Excellent communication and interpersonal skills, combined with a high degree of professionalism
Strong planning and organizational skills, with a demonstrated ability to use sound judgment when prioritizing deliverables and competing priorities
Strong technical skills, including Word, Excel, Power Point
Strong initiative and ability to work independently, as well as part of a team
Able to work well under pressure and meet strict deadlines
Solutionsfocused, with the ability to summarize matters succinctly and offer ideas to rectify issues
Flexibility to work overtime hours, as required

No unsolicited agency referrals please.

R10771